Now Hiring: Property Management Admin Specialist

PJ Morgan; Omaha, Northern (NE, KY); Hybrid; USD 32,000 - 38,000; Full time

Job summary

PJ Morgan Real Estate in Omaha, NE seeks a Property Management Admin Specialist to handle lease processing, rental applications, HOA notices, and coordination with title companies during sales.

The role reports to the Property Management Operations Manager; requires strong organization, confidentiality, and excellent written and verbal communication; full-time, Monday–Friday, 8am–5pm, with benefits and growth opportunities at a growing multi-entity firm.

Qualifications

• Excellent interpersonal skills and a customer-service mindset.
• Ability to maintain confidentiality, sensitivity and professionalism.
• Must have a valid driver’s license and reliable vehicle.
• Strong written and oral communication, organizational and multitasking skills.

Responsibilities

• Lease processing on all residential and commercial leases, including new lease creation and renewals.
• Processing rental applications for prospective tenants.
• Drafting violation notices for tenants and HOA/Condo homeowners.
• Prepare and send HOA new homeowner welcome information.
• Coordinate with title companies, lenders and agents during sales to provide HOA/Condo dues information.
• Process lien and lien release paperwork for HOA/Condo Associations.
• Assist with association special assessment implementation.
• Assist with creation and distribution of mailings, newsletters and directories for HOA/Condo associations and properties.
• Sending statements for HOA/Condo Association dues collection.

Skills

Interpersonal skills

Confidentiality

Valid driver’s license

Written and oral communication

Organizational skills

Problem solving

Self-discipline

Continuous learning

Team contribution

Microsoft 365

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Now Hiring: Property Management Admin Specialist

Full Time Omaha, NE, US

2 days ago Requisition ID: 1194

Salary Range: $16.00 To $18.00 Annually

Now Hiring! Job Title: Property Management Admin

Employment Type: Full-Time

Pay: $16-$18

Schedule: Monday-Friday 8am-5pm

Report to: Property Management Operations Manager

About Us

At PJ Morgan Real Estate, we believe in more than just real estate—we believe in making a lasting impact. Our guiding philosophy shapes every interaction, our mission drives us to deliver exceptional service, and our vision keeps us focused on the future. Together, these principles define who we are, how we serve, and why we’re committed to being With You For Life—every step of the way.

Guiding Philosophy

With You for Life

All Things Real Estate

Mission Statement

We empower people to achieve their real estate goals by delivering exceptional service, expert guidance, and personal experiences that build lasting value within our community.

Vision Statement

To leave a lasting mark on the community by providing meaningful real estate experiences.

Core Values - what motivates and guides us in how we work with one another, customers & clients, and our community:

• Welcome and Lead Change
• Be Optimistic In The Hard Times and Humble In the Best
• Think Like a Business, Act Like a Family
• Cultivate Lifelong Relationships
• Enrich The Community We Love and Live In

What We Have For You:

As a rapidly growing, full-service real estate firm, we offer services in commercial property management, residential property management, association management, commercial sales & leasing, residential home sales, and business sales. Your exposure to All Things Real Estate will give you a broad understanding of a dynamic, multi-entity business and the opportunity to make a true impact at the leadership level.

The Scope of Work

• Lease processing on all residential and commercial leases including new lease creation, lease renewal creation, and auditing of leasing files
• Processing rental applications for prospective tenants
• Draft violation notices for tenants and HOA/Condo Homeowners
• Prepare and send HOA new homeowner welcome information
• Cooperate with title companies, lenders and cooperating agents during the sale process of an HOA/Condo home to provide needed HOA/Condo dues information
• Process lien and lien release paperwork on behalf of HOA/Condo Associations as needed
• Assist with association special assessment implementation
• Assist with creation and distribution of mailings, newsletters, directories and other communication for HOA/Condo associations and residential properties as needed
• Sending statements for HOA/Condo Association Dues collection.

The Ideal Candidate

• Must have excellent interpersonal skills, a positive attitude and a customer service spirit.
• Ability to maintain confidentiality, sensitivity and professionalism.
• Must have valid driver’s license and reliable vehicle
• Above average written and oral communication, organizational and multi-tasking skills.
• Proficient problem solving and analytical skills.
• Self-disciplined and motivated to achieve.
• You make continuous learning a priority.
• You show up every day ready to be the best version of you and contribute to the team!
• Familiarity with Microsoft 365