NOTICE: seeking administrative assistant (Road Department) – FILLED as of 2/11/2026

Twiggscounty; Jeffersonville (IN); On-site; USD 35,000 - 55,000; Full time

Job summary

A regional government agency is seeking an Administrative Assistant for the Road Department. The role involves overseeing office operations, managing financial records, and ensuring compliance with accounting standards. The ideal candidate should be proficient in Microsoft Office, have strong attention to detail, and possess effective communication skills. This position is located in Jeffersonville, IN, with salary based on qualifications and experience.

Qualifications

• Knowledge of governmental accounting principles and financial reporting.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Oversee all office operations and financial activities.
• Manage financial records including accounts payable and budget tracking.
• Prepare and submit financial reports for the Road Department.
• Provide clerical and administrative support including data entry.
• Coordinate financial documentation and transactions with vendors.

Skills

Governmental accounting principles

Financial reporting

Microsoft Office Suite

Attention to detail

Communication skills

Vendor Communications

Grant Reporting

Data Entry

Records Management

Administrative Support

Team Collaboration

Tools

Accounting software

Accounting Software

Job description

Job Posting: Administrative Assistant – Road Department

The Twiggs County Board of Commissioners is seeking a qualified professional for the position of Administrative Assistant for the Road Department.

Job Summary:

The Administrative Assistant is responsible for overseeing all office operations and financial activities within the County’s Road Department. This includes managing accounts payable, processing invoices, maintaining accurate financial records, preparing reports, and handling all clerical and administrative duties. The role ensures compliance with governmental accounting standards while supporting department operations through effective record-keeping, communication, and financial management.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skills, and abilities required.

The following duties are representative of the work required for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be assigned.

• Manages financial records, including accounts payable and budget tracking.
• Prepares and submits financial reports for the Road Department.
• Processes invoices, purchase orders, and work orders.
• Assists in monitoring and reconciling department expenditures.
• Provides clerical and administrative support, including data entry, document filing, and correspondence preparation.
• Coordinates financial documentation and transactions with vendors, contractors, and county departments.
• Answers telephone calls, provides customer service, and manages inquiries related to the Road Department.
• Assists with grant reporting and project funding documentation.
• Maintains accurate records for audits, financial reporting, and compliance reviews.
• Prepares correspondence and reports as directed by the Road Department Supervisor or County Administrator.

Knowledge, Skills, and Abilities:

The Administrative Assistant must be knowledgeable in the following areas:

• Governmental accounting principles and financial reporting.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and accounting software.
• Strong attention to detail and ability to maintain accurate financial records.
• Ability to manage multiple tasks and meet deadlines.
• Effective written and verbal communication skills.
• Ability to work independently and as part of a team.
• Knowledge of general office procedures and records management.

Application Process:

The Twiggs County Board of Commissioners and the Road Department Superintendent will review applications and conduct the initial screening for this position.

The position will remain open until filled. Interested candidates should submit the following materials by 5:00 p.m. on Friday, March 3, 2025:

• Resume
• Three (3) professional references

Submission Instructions:

Mail or email application materials to:

Twiggs County Board of Commissioners
Attn: Wilmarie Liz
P.O. Box 202
Jeffersonville, GA 31044
Email: [e-mail]

Salary & Hiring Process:

• Salary is commensurate with qualifications and experience.
• Only top candidates will be contacted for an interview.
• Twiggs County reserves the right to reject any or all applications, including those received after the deadline.

Twiggs County is an Equal Opportunity Employer.