Nonprofit Programs & Operations Coordinator

Leadership Pittsburgh Inc.; Pittsburgh (Allegheny County); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health, dental and vision insurance

401K plan

Paid time off

Job summary

Leadership Pittsburgh Inc. in Pittsburgh is seeking a Programs & Operations Assistant to provide essential administrative, logistical, and program support for community leadership programs.

The ideal candidate is highly organized, proactive, service-oriented, with strong communication, attention to detail, and the ability to manage multiple priorities across on-site and off-site events. Flexibility and teamwork in a small entrepreneurial team are essential.

Qualifications

• 2–4 years of experience in a professional setting preferred.
• Associate or bachelor’s degree preferred.
• Strong planning and organizational skills; ability to manage multiple tasks.
• Superior attention to detail.
• Commitment to professionalism, collaboration, and integrity.
• Desire for continual learning.
• Unwavering commitment to providing high-quality customer service.
• Ability to manage relationships and focus on continuous improvement.

Responsibilities

• Provide day-to-day administrative support for LPInc. programs, including participant communications, scheduling, registration, attendance, materials, evaluations, and follow-up.
• Coordinate logistics for program sessions, including meeting locations, room setup, technology, catering, transportation, supplies, and other event needs.
• Prepare agendas, participant materials, name badges, sign-in materials, presentations, and other program resources.
• Maintain accurate program calendars, participant records, contact information, and other program documentation.
• Support communication with program participants, speakers, facilitators, alumni, volunteers, sponsors, and community partners.
• Track program deadlines, deliverables, and follow-up items to ensure commitments are completed on time.
• Assist with program evaluations and collect participant feedback to support continuous improvement.
• Help coordinate special events, graduations, receptions, alumni gatherings, and other LPInc. activities.
• Attend LPInc. programs and events to ensure quality, consistency, and participant satisfaction.

Skills

Logistical coordination

Communication

Customer service

Team collaboration

Proactive mindset

Education

Associate or Bachelor's degree

Job description

Leadership Pittsburgh Inc. in Pittsburgh is seeking a Programs & Operations Assistant to provide essential administrative, logistical, and program support for community leadership programs.

The ideal candidate is highly organized, proactive, service-oriented, with strong communication, attention to detail, and the ability to manage multiple priorities across on-site and off-site events. Flexibility and teamwork in a small entrepreneurial team are essential.