Nonprofit Operations & Administration Leader

ROME GROUP; Saint Charles (MO); Hybrid; USD 58,000 - 65,000; Full time

Job summary

Community Council of St. Charles County is seeking a proactive Operations & Administration Manager to strengthen internal infrastructure, operational effectiveness, and financial administrative systems.

This hands-on role focuses on creating order, improving processes, and building stronger systems in a growing nonprofit, reporting to the Executive Director and operating in a hybrid model with in-office time required.

Qualifications

• Associate or bachelor’s degree in business administration, nonprofit management, finance, operations, or related field.
• 3–5+ years of experience in operations, administration, nonprofit management, business operations, financial administration, or related roles.
• Experience managing workflows, deadlines, systems, and organizational processes with accountability and follow-through.
• Experience overseeing financial operations including payroll, budgeting support, accounts payable, and compliance.

Responsibilities

• Build, maintain, and strengthen organizational systems, workflows, and internal controls.
• Create, manage, and continuously improve operational documentation, procedures, trackers, and process ownership.
• Improve cross-functional communication and workflow clarity.
• Own and manage organizational operational calendars, deadlines, administrative compliance timelines, and recurring processes.
• Manage benefits administration and related compliance processes.
• Own vendor contracts, renewals, insurance administration, and organizational service relationships.
• Manage employee onboarding and offboarding workflows, documentation, and retention-support efforts.
• Own and manage day-to-day financial operations to ensure accuracy, accountability, strong organization, and effective internal controls.
• Process and oversee payroll functions and payroll-related workflows.
• Own accounts payable processes including vendor payments, invoice management, approvals, and tracking.
• Monitor budgets, track spending, and identify variances or trends requiring attention.
• Lead coordination and preparation for annual audits with organized financial documentation and supporting materials.
• Manage required financial compliance processes including tax-related coordination and reporting timelines.
• Track and manage grant-related financial deadlines, budgets, supporting documentation, and compliance requirements.

Skills

Operations management

Attention to detail

Organizational skills

Microsoft Office

Education

Bachelor’s degree in business administration, nonprofit management, finance, operations, or related field

Tools

Microsoft Office 365

Cloud-based administrative and financial systems

Job description

Community Council of St. Charles County is seeking a proactive Operations & Administration Manager to strengthen internal infrastructure, operational effectiveness, and financial administrative systems.

This hands-on role focuses on creating order, improving processes, and building stronger systems in a growing nonprofit, reporting to the Executive Director and operating in a hybrid model with in-office time required.