Nonprofit Higher-Ed Staff Accountant — GAAP & Close

Hallmark University; San Antonio (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Hallmark University is seeking a Staff Accountant to support the Controller in managing the university's financial operations. The role oversees accounts payable, assists with general ledger activities, financial reporting, and ensures internal controls and accounting standards compliance.

The position supports month-end/year-end closes, budget assistance, and audit preparation, with responsibilities including vendor invoice processing, journal entries, reconciliations, and collaboration with

Qualifications

• Strong understanding of GAAP and financial reporting.
• Familiarity with fund accounting and nonprofit financial reporting.
• Knowledge of financial statement preparation.
• Experience with ERP systems such as MAS90/100/200 or Dynamics GP.
• Awareness of state and federal compliance regulations relevant to higher education.

Responsibilities

• Maintain integrity of accounting system, including basic setup and routine tasks.
• Enter and process vendor invoices in a timely and accurate manner.
• Prepare and process accounts payable disbursements, including check runs and ACH payments.
• Review invoices for proper approval, coding, and supporting documentation.
• Assist with tuition charges and adjustments within the Colleague system.
• Record and classify financial transactions in accordance with GAAP.
• Prepare routine journal entries, including prepaids and accruals.
• Reconcile balance sheet accounts, including cash and asset/liability accounts.
• Assist with month-end close activities.
• Maintain organized financial records for audit support.
• Track fixed asset additions and depreciation schedules.
• Monitor vendor accounts and respond to inquiries professionally.
• Follow up on outstanding accounts via phone/written communication.
• Monitor student account credits and coordinate refunds via check or ACH.
• Ensure compliance with internal control policies and procedures.
• Collaborate with departments to ensure accurate coding and processing of transactions.
• Troubleshoot routine system issues and coordinate with IT.
• Provide backup support for other business office functions.
• Perform other duties as assigned.

Skills

GAAP knowledge

Fund accounting

Nonprofit reporting

Financial statements

ERP systems

Compliance regs

Education

Bachelor's degree in accounting or finance

Tools

MAS90/100/200

Dynamics GP

Job description

Hallmark University is seeking a Staff Accountant to support the Controller in managing the university's financial operations. The role oversees accounts payable, assists with general ledger activities, financial reporting, and ensures internal controls and accounting standards compliance.

The position supports month-end/year-end closes, budget assistance, and audit preparation, with responsibilities including vendor invoice processing, journal entries, reconciliations, and collaboration with