Nonprofit Grants Accountant & Financial Reporting

The Community Action Organization of Western New York Inc; Buffalo (NY); On-site; USD 55,000 - 60,000; Full time

Job summary

The Community Action Organization of Western New York Inc is seeking a Staff Accountant to support day-to-day accounting, maintain general ledger integrity, and assist with month-end close and grant reporting. The position requires attention to GAAP, including fund accounting and compliance with Uniform Guidance.

You will handle journal entries, reconciliations, payroll processing, and grant tracking across multiple funding sources, ensuring accurate financial reporting for program leadership

Qualifications

• Bachelor's degree in accounting, finance, or business administration from an accredited college or university; an associate’s degree with equivalent related experience may be considered.
• Two (2) years of progressive accounting experience, including general ledger, reconciliations, Payroll processing and month-end close.
• Experience in nonprofit and/or grant accounting preferred.
• Familiarity with GAAP for not-for-profit organizations, fund accounting, and Uniform Guidance preferred.
• Experience with accounting/ERP software required, Paycom experience; Microsoft Office Suite, especially Excel, required.

Responsibilities

• Prepare and post journal entries, accruals, deferrals, and adjusting entries accurately and on time.
• Perform monthly reconciliations of bank accounts, general ledger accounts, Payroll reconciliation, accounts receivable, and accounts payable.
• Experience in Payroll processing.
• Support the month-end and year-end close process, including preparation of schedules and supporting documentation.
• Banking which includes deposits and ACH transactions.
• Record and post cash receipts, checks, and credit card transactions to the accounting system.
• Review invoices, purchase orders, and expense reports for accuracy, proper coding, documentation, and approval as needed
• Assist with grant accounting, including tracking revenue and expenses by funding source, program, and grant period.
• Prepare and support billing, drawdowns, and financial reports for funders, including Federal Financial Reports (FFR), as assigned.
• Monitor grant budgets against actual expenditures and notify the Accounting Manager of variances, overspending, or unallowable costs.
• Ensure expenses are allowable, allocable, and reasonable in accordance with Uniform Guidance (2 CFR 200) and individual grant terms.
• Assist with cost allocation, including allocation of shared and indirect costs across programs and funding sources.
• Maintain the fixed asset and equipment inventory records, including additions, transfers, and disposals.
• Assist with preparation of financial statements, budget-to-actual reports, and other management reports.
• Prepare audit schedules and respond to auditor and monitor requests, including internal, external, and funder audits.
• Maintain organized, audit-ready electronic and paper accounting records in accordance with record retention requirements.
• Follow and recommend improvements to internal controls, accounting procedures, and fiscal policies.
• Serve as a resource to program staff and managers on coding, budgets, and fiscal procedures.
• Document and update accounting procedures and desk manuals.

Skills

Nonprofit accounting

Grant accounting

GAAP knowledge (not-for-profit)

Analytical skills

Confidentiality

Time management

Education

Bachelor's degree in accounting, finance, or business administration

Tools

Paycom

Excel

Microsoft Office Suite

Job description

The Community Action Organization of Western New York Inc is seeking a Staff Accountant to support day-to-day accounting, maintain general ledger integrity, and assist with month-end close and grant reporting. The position requires attention to GAAP, including fund accounting and compliance with Uniform Guidance.

You will handle journal entries, reconciliations, payroll processing, and grant tracking across multiple funding sources, ensuring accurate financial reporting for program leadership