Nonprofit Finance & Administration Coordinator (Chicago)

Grant Park Music Festival; Chicago (IL); On-site; USD 49,000 - 57,000; Full time

Benefits offered by this job

Health insurance

Paid vacation and holidays

Staff seating at performances

Discounted tickets

Job summary

Grant Park Music Festival is seeking a Finance and Administrative Coordinator to join our mission-driven team in Chicago. This role supports finance, executive and board activities, and day-to-day office operations within a collaborative nonprofit arts setting.

Reporting to the CFO, the coordinator will handle accounts payable/receivable, budgeting help, vendor management, and staff onboarding, while ensuring confidential information is handled with discretion.

Qualifications

• At least 2 years of administrative, finance, operations, or nonprofit experience.
• Experience with accounts payable/receivable and reconciliations.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Ability to handle confidential information with discretion.
• Comfort with Microsoft 365 and office tech systems.

Responsibilities

• Process AP and pledges receivable transactions; maintain revenue reports.
• Assist with monthly bank reconciliations and variance investigations.
• Support budgeting and quarterly re-projection processes.
• Provide executive and board support, including meeting coordination and minutes.
• Coordinate staff events, travel, and onboarding; HR recordkeeping.
• Oversee office facilities, IT coordination, and vendor management.

Skills

Administrative experience

Accounts payable/receivable

General accounting functions

Organizational skills

Communication skills

Confidential information handling

Microsoft 365

Independent problem solving

Team collaboration

Tools

Microsoft 365

Job description

Grant Park Music Festival is seeking a Finance and Administrative Coordinator to join our mission-driven team in Chicago. This role supports finance, executive and board activities, and day-to-day office operations within a collaborative nonprofit arts setting.

Reporting to the CFO, the coordinator will handle accounts payable/receivable, budgeting help, vendor management, and staff onboarding, while ensuring confidential information is handled with discretion.