Finance & Admin Coordinator, Arts Nonprofit

Grant Park Music Festival; Chicago (IL); On-site; USD 49,000 - 57,000; Full time

Benefits offered by this job

Health insurance (employee and depend.

403(b) retirement plan with employer 3

Staff seating and ticket perks

Job summary

Grant Park Music Festival seeks a full-time Finance and Administrative Coordinator to join our Chicago office. The role supports finance, governance, and day-to-day operations in a small, collaborative nonprofit environment.

The successful candidate will handle accounts payable/receivable, banking, budgeting support, and executive/board coordination while ensuring smooth office operations and timely communications with staff and vendors.

Qualifications

• At least 2 years of relevant administrative, finance, operations, and/or nonprofit experience.
• At least 1 year of experience with accounts payable, receivables, and reconciliations.
• Strong organizational skills with attention to detail and deadlines.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Proficiency with Microsoft 365 applications.
• Ability to work independently and in a small team.

Responsibilities

• Process accounts payable and pledges receivable transactions.
• Record deposits and maintain revenue reports in the general ledger.
• Perform monthly bank reconciliations and investigate discrepancies.
• Maintain corporate credit card records and reconcile statements.
• Support budgeting and quarterly re-projections.
• Provide admin support to President & CEO and coordinate board materials.
• Coordinate board meetings, minutes, and staff events.
• Manage office operations, IT liaison, and vendor relations.

Skills

Organizational skills

Communication skills

Discretion with confidential info

Independent worker

Collaborative

Tools

Microsoft 365

Job description

Grant Park Music Festival seeks a full-time Finance and Administrative Coordinator to join our Chicago office. The role supports finance, governance, and day-to-day operations in a small, collaborative nonprofit environment.

The successful candidate will handle accounts payable/receivable, banking, budgeting support, and executive/board coordination while ensuring smooth office operations and timely communications with staff and vendors.