Nonprofit Accounts Payable Specialist — Detail-Driven

Christiancareercenter; Tampa (FL); Sur place; USD 42 000 - 64 000; Plein temps

Résumé du poste

Family First, Inc. in Tampa, FL seeks an Accounting Specialist – Accounts Payable to manage the full AP cycle and provide broader accounting support. The ideal candidate combines nonprofit accounting knowledge with strong QuickBooks experience and a detail-oriented approach.

You will resolve discrepancies, prepare payments, assist with month-end close, and help keep financial records accurate as the organization grows.

Qualifications

• 3+ years of accounts payable or general accounting experience.
• Strong Excel skills and familiarity with financial statements.
• Ability to research discrepancies and resolve issues independently.
• Excellent written and verbal communication skills.

Responsabilités

• Manage the full accounts payable cycle, including receiving, reviewing, coding, entering, and processing invoices and other payments.
• Ensure expenses are properly coded to the appropriate general ledger accounts, programs, departments, grants, and/or funding sources.
• Review invoices and supporting documentation for accuracy, appropriate approvals, and compliance with organizational policies.
• Investigate discrepancies between invoices, purchase orders, contracts, receipts, and payment records.
• Communicate with vendors and internal staff to resolve billing issues, missing documentation, duplicate invoices, and payment discrepancies.
• Maintain accurate vendor records and assist with vendor onboarding and documentation.
• Prepare and process ACH, check, credit card, and other payments in accordance with established procedures.
• Maintain organized and audit-ready AP documentation.
• Prepare Form 1099’s annually.
• Assist with monthly, quarterly, and year-end closing activities.
• Prepare and post journal entries and assist with account reconciliations.
• Reconcile credit cards, bank activity, and selected balance sheet accounts.
• Review general ledger activity for unusual, incorrect, or incomplete transactions and research discrepancies.
• Assist with accruals, prepaid expenses, allocations, and other routine accounting adjustments.
• Support the preparation of financial reports and schedules for management and auditors.
• Apply knowledge of nonprofit accounting principles to properly record and track organizational expenses.
• Assist with program, department, grant, and restricted-fund accounting.
• Ensure transactions are coded consistently with budget, grant, and funding requirements.
• Assist with tracking expenses against restricted funding and identifying potential coding or compliance issues.

Connaissances

Accounts payable

Analytical thinking

Attention to detail

Communication skills

Time management

Formation

Associate or Bachelor's degree in accounting, finance, or related field

Outils

QuickBooks

QuickBooks Online

Description du poste

Family First, Inc. in Tampa, FL seeks an Accounting Specialist – Accounts Payable to manage the full AP cycle and provide broader accounting support. The ideal candidate combines nonprofit accounting knowledge with strong QuickBooks experience and a detail-oriented approach.

You will resolve discrepancies, prepare payments, assist with month-end close, and help keep financial records accurate as the organization grows.