Nonprofit Accounts Payable & Month-End Specialist

Family First, Inc.; Tampa (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

Family First, Inc. is seeking an Accounting Specialist - Accounts Payable in Tampa, FL to manage the full AP cycle and provide broader accounting support to the Finance team. You will review invoices, code to GL accounts, and ensure compliance with nonprofit policies and grant requirements.

The role emphasizes independent problem solving, attention to detail, and collaboration during monthly closings, audits, and vendor management, with opportunities to grow skills as systems evolve.

Qualifications

• 3+ years of accounts payable and/or general accounting experience.
• Strong working knowledge of QuickBooks; QuickBooks Online experience preferred.
• Understanding of general ledger accounting and the relationship between AP and financial statements.
• Experience with account reconciliations and month-end close activities.
• Excellent attention to detail and organizational skills.
• Ability to research discrepancies, identify root causes, and resolve issues independently.
• Ability to manage multiple deadlines while maintaining accuracy.
• Strong written and verbal communication skills.

Responsibilities

• Manage the full accounts payable cycle including receiving, reviewing, coding, entering, and processing invoices and other payments.
• Ensure expenses are coded to appropriate GL accounts, programs, departments, grants, and/or funding sources.
• Review invoices and supporting documentation for accuracy and compliance with policies.
• Investigate discrepancies between invoices, POs, contracts, receipts, and payment records.
• Communicate with vendors and internal staff to resolve billing issues and discrepancies.
• Maintain vendor records and assist with onboarding and documentation.
• Prepare and process ACH, checks, credit cards, and other payments.
• Prepare Form 1099s annually.
• Assist with monthly, quarterly, and year-end closing activities.
• Prepare and post journal entries and assist with reconciliations.
• Reconcile credit cards, bank activity, and balance sheet accounts.
• Review GL activity for unusual or incomplete transactions and research discrepancies.
• Assist with accruals, prepaid expenses, allocations, and other routine adjustments.
• Support financial reports and schedules for management and auditors.
• Apply nonprofit accounting principles to track expenses and grants.

Skills

Accounts payable

QuickBooks

QuickBooks Online

General ledger

Reconciliations

Attention to detail

Discrepancy resolution

Time management

Written and verbal communication

Education

Degree in accounting, finance, or related field

Job description

Family First, Inc. is seeking an Accounting Specialist - Accounts Payable in Tampa, FL to manage the full AP cycle and provide broader accounting support to the Finance team. You will review invoices, code to GL accounts, and ensure compliance with nonprofit policies and grant requirements.

The role emphasizes independent problem solving, attention to detail, and collaboration during monthly closings, audits, and vendor management, with opportunities to grow skills as systems evolve.