Night Dispatcher/Scheduler

Valley Inventory Service, Inc.; Fairfield (CA); On-site; USD 23,000 - 26,000; Full time

Benefits offered by this job

Medical, dental & vision insurance

401(k) matching

Flexible schedule

Equal opportunity employer

Job summary

Valley Inventory Service, Inc. is seeking a detail-oriented supervisor to oversee our inventory schedule on a daily basis. The role requires flexibility as inventories run 24/7 throughout the year.

You will sit at the reception area, answer phones, file, and coordinate field crews across our local area. The position emphasizes strong organization, readiness to wear multiple hats in a small team, and willingness to work night shifts with occasional odd hours to ensure crew deployment.

Qualifications

• Must be able to work the night shift (midnight to 8 a.m.).
• Must be able to multi-task and stay organized.
• Background check will be required.
• MS Office experience required (Excel, Word, Outlook).

Responsibilities

• Oversee and coordinate employees by calling them for work and scheduling crews.
• Manage nightly duties and ensure crews are properly staffed.
• Answer phones at reception and handle basic clerical tasks.
• Coordinate pickups of auditors and transport to jobs.
• Ensure equipment and vehicles are returned and documented.
• Communicate crew availability with clients.

Skills

Night shift

Multi-tasking

Attention to detail

Communication skills

Flexibility

Overtime availability

Education

Driver's License

Tools

MS Office

Job description

Full job description

Valley Inventory Service has been providing quality Inventory Services since our founding in 1970. It is our mission to provide our clients with the best in professional inventories. We believe the best way to achieve this goal is to provide the personal touch that you may not get with huge nationwide companies.

Our staff of dedicated professionals possess vast knowledge of all aspects of the inventory science. We employ the latest technology, and no job is too large or small. We operate 24 hours a day, 365 days a year. With as little as 24 hours notice we can service your inventory needs.

This is the perfect position for someone who likes to work with people and be in charge of a department!

JOB SUMMARY:

We are in search of a very detail oriented individual who can oversee our inventory schedule on a daily basis. This person will need to be super organized and be very flexible as inventories are performed every day and night. We need someone who can wear lots of hats as we are a small company. Our business is seasonal, however, inventories are performed with our customers 24/7, 365 days a year. During non- busy times, there is plenty of flexibility within the schedule to take time off, or have a more flexible schedule. This role would also sit up at the reception area and answer phones, file, pick up employees in the local area and drop them off with our fleet of cars/vans.

RESPONSIBILITIES:

This person will oversee and coordinate employees by calling them for work and meeting crew requirements. The shift starts at midnight until 8 a.m. There is flexibility in the shift if we are not busy.

There will be times when this person will need to come in at odd hours to ensure crew gets out to jobs. This person will need a valid driver's license as they will be picking up crew and bringing them to our office or one of the stores we perform inventory at. As a small company we expect that every employee be available to perform on the job duties that may or may not fall directly within their area of direct responsibility.

NIGHTLY DUTIES:

• Work with team to ensure all jobs get worked and are crewed with the correct amount of auditors
• Assist with dispatching large crews of people during busy times
• Responsible for communication with clients as to crew availability and schedules for upcoming inventories
• Assist field personal as needed
• Pick up auditors as needed for jobs and bring to meetup sites & drop them to & from meetup sites.
• File field folders as needed
• Share responsibility on answering phones in office
• Prepare inventory equipment for auditors
• Ensure equipments, vehicles, ladders are all returned and document the conditions.

QUALIFICATIONS:

• Must be able to work the night shift (midnight to 8 a.m.)
• Train for the first week in the office during the day shift
• Must have a valid Driver's license and pass a background check
• Must be able to multi-task
• Flexibility a must
• Attention to detail
• Ability to thrive in a high stress environment
• Excellent communication skills
• Must be able to work overtime as needed and weekends as needed during busy times
• MS office experience required (Excel, Word, and Outlook)
• License/Certification:
• Driver's License (Required)
• Shift availability:
• Night Shift (Required)
• Work Location: In person

PERKS:

• Benefits (medical, dental, vision) available for full-time staff after beginning after 90 days!
• 401K matching
• Flexibility
• We are an equal opportunity employer

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Vision insurance

Job Type: Full-time or Part time.

Work Remotely

• No

Pay: $17.00 - $19.00 per hour