New Matters Specialist

O'Hagan Meyer; Chicago (IL); On-site; USD 48,000 - 60,000; Full time

Benefits offered by this job

Health Care Plan (Medical, Dental, &or

401(k) Retirement Plan

Life Insurance (Basic, Voluntary, & AD

Paid Time Off (Vacation, Sick Leave, &

Family Leave (Maternity, Paternity)

Short Term & Long-Term Disability

Training & Development

Free Food & Snacks in Office

Wellness Resources

Commuter Benefits

Job summary

O’Hagan Meyer is seeking a detail-oriented professional to support our New Matters team in opening new files and running conflict searches. This role supports offices nationwide, ensuring accurate intake, engagement letters, and timely correspondence for new matters.

The ideal candidate embraces teamwork, demonstrates strong organizational skills, and can manage multiple priorities with precision in a law firm setting.

Qualifications

• Strong attention to detail and proofreading.
• Excellent time management and judgement skills.
• Must be committed to providing superior customer service to attorneys while producing a high-quality work product.
• Maintaining confidentiality of client information is paramount.
• Experience running conflict checks is a plus.
• Previous work history in a law firm setting is beneficial, but not required.

Responsibilities

• Setting up new files in the billing system for all offices nationwide.
• Review new intake forms for accuracy and completion.
• Following up on missing or inaccurate forms.
• Reviewing engagement letters.
• Preparing and distributing correspondence related to the new matter.
• Update existing file set up information as needed.
• Working with paralegals and attorneys to ensure a smooth transition into the new case.
• Back up coverage for processing requests for conflicts searches.
• Assist with projects as needed and other duties as assigned.
• Proficiency in Microsoft Office.
• Strong attention to detail and proofreading necessary.
• Excellent time management and judgement skills.
• Ability to work well in a team environment and independently.
• Ability to handle a large volume of work while ensuring a high level of accuracy.
• Able to manage multiple projects with competing deadlines and priorities.
• Strong organizational and critical thinking skills.
• Effective verbal and written communication skills.
• Prior work history in a law firm setting is beneficial, but not required.
• Must be committed to providing superior customer service to attorneys while producing a high-quality work product.
• Maintaining confidentiality of client information is paramount.
• Experience running conflict checks is a plus.
• Experience with Juris or Aderant is a plus

Skills

Attention to detail

Time management

Teamwork

Communication skills

Customer service

Organizational skills

Self-starter

Multitasking

Confidentiality

Microsoft Office

Tools

JurIs

Aderant

Job description

Mid-size law firm with 26 offices nationwide is looking for a motivated self-starter who is detail-oriented and well-organized to help on our New Matters team with the process of opening new files and running conflict searches.

Essential Duties and Responsibilities:

• Setting up new files in the billing system for all offices nationwide
• Review new intake forms for accuracy and completion
• Following up on missing or inaccurate forms
• Reviewing engagement letters
• Preparing and distributing correspondence related to the new matter.Update existing file set up information as needed
• Working with other staff members, such as paralegals and attorneys, to ensure a smooth transition into the new case.
• Back up coverage for processing requests for conflicts searches
• Assist with projects as needed and other duties as assigned
• Proficiency in Microsoft office
• Strong attention to detail and proofreading necessary
• Excellent time management and judgement skills
• Ability to work well in a team environment and independently
• Ability to handle a large volume of work while ensuring a high level of accuracy
• Able to manage multiple projects with competing deadlines and priorities
• Strong organizational and critical thinking skills
• Effective verbal and written communication skills
• Previous work history in a law firm setting is beneficial, but not required.
• Must be committed to providing superior customer service to attorneys while producing a high-quality work product
• Maintaining confidentiality of client information is paramount.
• Experience running conflict checks is a plus
• Experience with Juris or Aderant is a plus

O’Hagan Meyer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Salary: $48,000 - $60,000

• Health Care Plan (Medical, Dental, & Vision)

• 401(k) Retirement Plan
• Life Insurance (Basic, Voluntary, & AD&D)
• Paid Time Off (Vacation, Sick Leave, & Company Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long-Term Disability
• Training & Development
• Free Food & Snacks in Office
• Wellness Resources
• Commuter Benefits

Why Join our Firm?

• Collaborative and supportive team environment
• Opportunities for professional growth and skill development
• Competitive compensation and benefits package