New Business Manager Florida

5W Public Relations LLC.; Florida; Hybrid; USD 80,000 - 90,000; Full time

Job summary

5W Public Relations LLC. in Tampa or Miami, FL is seeking a New Business Manager to own the end-to-end new business process in a hybrid role (3 days in office).

You will coordinate outreach, proposals, and deadlines, preparing executives for first conversations and keeping the team aligned on status and next steps. You’ll bring 4+ years of executive support and project management experience, plus strong organization, writing, and calendar-management skills.

Qualifications

• 4+ years of experience combining executive support and project management.
• Experience building tracking processes that leaders rely on.
• Polished written communication with senior executives and clients.
• Experience scheduling across multiple executive calendars and using CRM tools.

Responsibilities

• Own the new business process from outreach to proposal submission and track progress.
• Track every outreach email, responses, follow-ups, and ensure timely actions.
• Maintain a single up-to-date tracker for all proposals and ownership.
• Confirm on-time submission and flag risks to schedules.
• Schedule initial client calls and brief executives beforehand.
• Provide leadership with weekly status reports on activity and deadlines.
• Organize contacts, proposals, and call notes so the team can access them.

Skills

Executive support

Project management

Scheduling

Communication

Tools

CRM

Outlook

Google Workspace

Spreadsheets

Job description

New Business Manager (PR Agency)
Tampa or Miami, FL · Hybrid (3 days in office)

We’re a fast-growing PR agency, and more new business opportunities are coming our way than ever before. We need someone to keep that growth organized. As our New Business Manager, you’ll make sure no pitch, proposal or deadline falls through the cracks. You’ll run the system behind every new client win: tracking outreach, keeping proposals on schedule and getting our executives ready for every first conversation.

This role is ideal for someone with a mix of executive assistant and project management experience: someone who is comfortable supporting senior leaders and who also likes owning a process, managing timelines and keeping a team on track. You’ll work directly with agency leadership and play a central part in how we grow.

What you’ll do

• Own the new business process from first outreach through proposal submission, including the tracking system, templates and handoffs, and improve it as our pitch volume grows
• Track every outreach email: who sent it, who received it, when it went out, whether there was a reply, and make sure every follow-up happens
• Keep a single up-to-date tracker of every proposal and RFP, showing what’s due, when it’s due and who owns it, and assign owners where needed
• Confirm that every proposal is submitted on time and received, and flag or escape anything at risk of slipping
• Schedule first calls with prospective clients by coordinating calendars on both sides, and brief our executives beforehand with the background they need
• Send leadership a weekly report on what went out, what’s due, what’s waiting on a response, and where deadlines or capacity are at risk
• Keep contacts, proposal versions and call notes organized so anyone on the team can find what they need

What we’re looking for

• 4+ years of experience combining executive support and project management, such as an executive assistant who has managed projects, or a project coordinator or manager who has supported senior leaders. New business, proposal or agency experience is a strong plus
• Experience building or running a tracking process that leaders relied on
• Strong organization and follow-through. You set priorities across competing deadlines without waiting to be asked
• Polished, confident written communication with senior executives and prospective clients
• Experience scheduling across multiple executive calendars
• Comfortable with spreadsheets or a CRM, plus Outlook or Google Workspace
• Discretion with confidential client and business information

Details

• Full-time, temp-to-perm: a 60-day initial period with the intent to convert to a permanent role
• Hybrid: Tampa or Miami, FL, 3 days a week in office
• Start date: As soon as possible. We’re ready to move quickly for the right person

Florida Salary Range

$80,000 - $90,000 USD

Note: This role is based in our Miami or Tampaoffice on a hybrid basis.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in 5WPR’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

This hiring process utilizes artificial intelligence tools to assist in candidate screening and assessment. Our AI tools are designed to complement, not replace, human decision-making.