Neuroscience Program Coordinator & Executive Support

WVU Medicine; Institute (WI); On-site; USD 60,000 - 90,000; Full time

Job summary

WVUH West Virginia University Hospitals is seeking a proactive Project Coordinator/Administrator to support the Executive Director of Neuro and hospital leadership. The role includes scheduling, correspondence, and managing multiple projects to advance strategic initiatives.

You will coordinate programs, communicate status, and assist with events and staff training. A Bachelor’s degree and healthcare/project experience are required.

Qualifications

• Excellent interpersonal and communication skills.
• Strong computer skills, including Microsoft Office.
• Ability to build positive relationships with teams and external parties.
• Strong organizational skills and attention to detail.
• Ability to problem solve and make sound decisions.
• Maintain a high level of confidentiality.

Responsibilities

• Lead, coordinate, and manage a wide variety of special projects for the Executive Director of Neuro and hospital leadership.
• Provide executive support: scheduling, correspondence, calls, and file maintenance.
• Initiate programs in consultation with the Executive Director and coordinate their implementation.
• Communicate project status and prepare regular reports.
• Coordinate communication to program stakeholders and external partners.
• Enhance department reputation by ownership of new requests and value creation.
• Arrange complex travel and special travel requirements.
• Draft and organize correspondence, itineraries, publications, and reports.
• Conduct interviews and train neurosciences staff.
• Plan and facilitate events and recruit volunteers for programs.
• Prepare agendas and minutes; generate reports from data.

Skills

Interpersonal skills

MS Office

Communication

Organizational skills

Problem solving

Confidentiality

Education

Bachelor's degree in business/healthcare admin

Job description

WVUH West Virginia University Hospitals is seeking a proactive Project Coordinator/Administrator to support the Executive Director of Neuro and hospital leadership. The role includes scheduling, correspondence, and managing multiple projects to advance strategic initiatives.

You will coordinate programs, communicate status, and assist with events and staff training. A Bachelor’s degree and healthcare/project experience are required.