NetSuite AP Specialist - High-Volume & Audit-Ready

OneSpaWorld; Coral Gables (FL); On-site; USD 52,000 - 66,000; Full time

Job summary

OneSpaWorld is seeking an Accounts Payable Specialist to join our AP team in Coral Gables, FL. This role handles full-cycle processing of a high volume of vendor invoices in NetSuite, including three-way matching, coding, approvals, payments, and vendor reconciliations.

The ideal candidate has 3+ years in a fast-paced AP environment, strong Excel skills, and experience with ERP-based controls and audit support.

Qualifications

• 3+ years of accounts payable experience in a high-volume processing environment.
• Experience with full-cycle AP, three-way matching, and vendor account reconciliation.
• Working knowledge of a major ERP system for accounts payable.
• Proficiency in Microsoft Excel, including lookups, pivot tables, and large data sets.
• Strong attention to detail and accuracy under deadline pressure.
• Clear written and verbal communication with vendors, internal stakeholders, and auditors.

Responsibilities

• Process a high volume of vendor invoices accurately and on schedule, including three-way matching against purchase orders and receipts.
• Code invoices to the correct general ledger accounts, subsidiaries, departments, and locations, and route them through the established approval workflow.
• Enter, review, and maintain vendor bills, credit memos, and vendor records in NetSuite.
• Prepare and process payment runs, including checks, ACH, wires, and corporate card transactions, within approved payment terms.
• Reconcile vendor statements, research and resolve discrepancies, and respond to vendor inquiries professionally and promptly.
• Monitor the status of pending and unmatched vendor invoices, identify discrepancies, and drive resolution or payment.
• Support month-end and quarter-end close, including accrual preparation and AP aging analysis.
• Prepare AP schedules and supporting analyses for Accounting management.
• Prepare and deliver audit selections and supporting documentation to auditors on requested timelines.
• Maintain audit-ready documentation and collaborate with stakeholders to resolve issues.

Skills

Accounts payable

Three-way matching

NetSuite

Microsoft Excel

Vendor reconciliation

Auditing support

Financial controls

Education

Bachelor's degree in Accounting or Finance

Tools

NetSuite

Job description

OneSpaWorld is seeking an Accounts Payable Specialist to join our AP team in Coral Gables, FL. This role handles full-cycle processing of a high volume of vendor invoices in NetSuite, including three-way matching, coding, approvals, payments, and vendor reconciliations.

The ideal candidate has 3+ years in a fast-paced AP environment, strong Excel skills, and experience with ERP-based controls and audit support.