Navy Contracting Systems Specialist - Admin and Data Entry

itpfed; Mechanicsburg (Cumberland County); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Health benefits

401K

Life Insurance

Disability Insurance

Student Loan Assistance

Bonuses

Job summary

IT Partners, Inc. (ITP) seeks qualified personnel to support the Naval Supply Systems Command (NAVSUP) 02 Program Management Office with Program Management Support Services for acquisition systems such as ePS, ITIMP, SPS, and related Navy/DoD enterprise systems.

The roles involve coordination, documentation, analysis, MS365 automation, help desk functions, and administrative/data entry to ensure timely, high-quality deliverables across PMO activities.

Qualifications

• Minimum 1 year administrative and data entry experience.
• 40+ WPM typing speed with high accuracy.
• Strong Microsoft Office and web application proficiency.
• Experience with SharePoint and Teams preferred.

Responsibilities

• Coordinating with internal/external stakeholders, including PMs and product owners.
• Preparing meeting documentation, minutes, and action items.
• Supporting development of program documentation (CONOPS, SOPs, guides, checklists, project schedules).
• Providing MS365 collaboration support (SharePoint, Teams, Forms, Planner, Power BI).
• Delivering all PWS-defined deliverables on time and with high quality.
• Perform data entry, validation, updates, and records verification.
• Help desk Tier 2 functional support and ticket documentation.

Skills

Administrative support

Data entry

Typing 40 WPM

MS Office

SharePoint

Teams

Tools

SharePoint

Teams

Power BI

MS365

Job description

IT Partners, Inc. (ITP) is seeking qualified personnel to support the Naval Supply Systems Command (NAVSUP) 02 Program Management Office in delivering Program Management Support Services for acquisition systems including ePS, ITIMP, SPS, and interconnected Navy/DoD enterprise systems. Positions support coordination, documentation, analysis, acquisition functional activities, MS365 automation, help desk functions, and administrative/data entry.

Positions will support NAVSUP 02 with:

• Coordinating with internal/external stakeholders, including PMs, product owners, financial personnel, BSC, NWSS, DASN(P), PMW 250, and system interface partners.

• Preparing meeting documentation, minutes, action items, and coordination notes.
• Supporting development of program documentation (CONOPS, SOPs, guides, checklists, project schedules, POA&M).
• Supporting MS365 collaboration tools including SharePoint, Teams, Forms, Planner, Power Automate, Power BI.
• Supporting acquisition planning, requirements development, testing, user scenarios, and data migration activities.
• Assisting with change management communications, briefings, graphics, and messaging.
• Providing training support, course materials, and user guides.
• Providing help desk Tier 2 functional support, troubleshooting functional issues, resolving or escalating to Tier 3, and documenting ticket activity.
• Performing data entry, validation, updates, and records verification.
• Delivering all PWS‑defined deliverables on time and with high quality.

Primary Duties:

• Perform data entry, updates, and record maintenance across NAVSUP acquisition systems.
• Validate data accuracy, completeness, and compliance with business rules.
• Assist with administrative tasks including scheduling, coordination, document control, and reporting.
• Upload, manage, and track documents in SharePoint/Teams repositories.
• Generate inputs for Monthly Status Reports (MSR) and Help Desk Ticket Reports.
• Support Tier 2 Help Desk functional support with ticket documentation and user guidance.

Experience Required:

• Minimum 1 year administrative and data entry experience.
• 40+ WPM typing speed with high accuracy.
• Strong Microsoft Office and web application proficiency.
• Experience with SharePoint and Teams preferred (or met by another team member per PWS rule).

Since 1993, ITP has been providing reliable, cost-effective solutions to meet our customers’ goals and objectives in the commercial and public marketplace. We are Women Owned Small Business Certified with a GSA IT 70 Schedule and a Navy SeaPort-e contract. We offer a full range of benefits, Health, 401K, Life, Disability, Student Loan Help, Bonuses...etc.

Smart? Motivated? Ready to roll? You'll feel right at home at ITP. Where creativity is encouraged, initiative is rewarded, and reputations are made. A career here translates into continual opportunities to grow and expand on what you can do as we help clients become high-performance organizations.