Navigator Supervisor - Call Center

MemorialCare; Fountain Valley (CA); On-site; USD 83,670,000 - 121,193,000; Full time

Benefits offered by this job

Health insurance

Benefits package

Job summary

MemorialCare is seeking a Navigator Supervisor to lead the Navigation Center, supervising front-line staff and monitoring performance. The role ensures polite, efficient patient, family, and provider interactions, with training and coaching to grow the team.

A working supervisor supports a 24x7 operation, handling escalations and cross-department collaboration. Responsibilities include KPI tracking, shift coordination, coaching, and ensuring optimal patient experience across calls, email, and

Qualifications

• Supervise customer service staff and monitor performance.
• Provide coaching and training to navigators for growth.
• Demonstrate strong communication and problem-solving skills.

Responsibilities

• Oversee day-to-day Navigation Center operations and ensure quick, polite, empathic responses.
• Coach staff, de-escalate caller situations, and mentor for growth.
• Track department KPIs, manage schedules, and ensure 24x7 readiness.
• Collaborate with Director and other departments to resolve issues.
• Support outbound campaigns and ensure quality patient interactions.

Skills

Customer service leadership

Coaching

Deescalation

Communication

Training

Scheduling

KPI tracking

Job description

Title: Navigator Supervisor

Location: Fountain Valley

Department: Navigation Center

Status: Full-time - Onsite

Shift: Variable, must be flexible during the hours of 8am-9pm Mon-Fri and work 1 weekend day per month

Pay Range: $29.20/hr - $42.33/hr

MemorialCare is a nonprofit integrated health system that includes four leading hospitals, award-winning medical groups - consisting of over 200 sites of care, and more than 2,000 physicians throughout Orange and Los Angeles Counties. We are committed to increasing access to patient-centric, affordable, and high-quality healthcare; your personal contributions are integral to MemorialCare's recognition as a market leader and innovator in value-based and other care models.

Across our family of medical centers, we support each one of our bright, talented employees in reaching the highest levels of professional development, contribution, collaboration, and accountability.Whatever your role and whatever expertise you bring, we are dedicated to helping you achieve your full potential in an environment of respect, innovation, and teamwork.

Purpose Statement / Position Summary

The Navigation Center Supervisor is responsible for supervising customer service staff and monitoring their performance, while providing excellent service to our Patient, Families and Providers.They are responsible for the day to day operations of the Navigation Center, which includes training staff, staff assessments, shared department budgets and goal attainment.Accountable for standard work processes to ensure quick response to our customers, in a polite, empathic and professional voice and manner.Track and monitor department performance and KPI's. The position is a working supervisor who works collaboratively with management, who excels in: deescalating caller situations that may arise, sharing successes, mentor staff for growth, empower navigators to solve issues for both team members and patients as needed.

Essential Functions and Responsibilities of the Job

1. Ensure for self and team delivers the Simply Better MemorialCare Experience in every interaction with Patients, Families, Providers, Staff and Colleagues.
2. Prioritize service and customer experience within each interaction.
3. Ensure unforgettable guest experiences through unmatched service.
4. Demonstrates strong guest-focused engagement over the phone, email, and chat.
5. Demonstrates effective communication, interpersonal, written and verbal skills.
6. Communicates between the Director, Staff, and other departments to resolve issues.
7. Acts as a resource and provides ongoing coaching and support for all staff.
8. Strong organizational skills.
9. Must be able to multi-task and maintain a calm demeanor.
10. Must possess problem resolution and follow through skills.
11. Knowledge of managed care and the business segments.
12. Knowledge and facilitation to schedule reservations for patients/family not limited to radiology, laboratory, ambulatory, pediatric and adult specialties, etc.
13. Ensure appropriate technical support is provided for all patient myChart needs.
14. Ability to understand claims and work with patients to resolve any issues while also partnering with the health plans to ensure patients are enrolled appropriately.
15. Correctly transcribe medical orders as allowed.
16. Flexibility to work a variety of shifts including nights and weekends.
17. Participate in outbound call campaigns as needed.
18. Become proficient in all entities within the department.
19. Provide training and shadowing to all incoming new Navigators.
20. Manage best practice patient care outreach by team members and platforms by disease and age segments.
21. Knowledge of report building and presenting to the Leadership Team.
22. Be an outside of the box thinker identifying areas to enhance the technical work suggesting improvements for maximum navigator efficiency.
23. Be at work and be on time, available to lead a dynamic team that supports a 24x7 operation.
24. Follow company policies, procedures and directives.
25. Interact in a positive and constructive manner.
26. Prioritize and multitask.

Placement in the pay range is based on multiple factors including, but not limited to, relevant years of experience and qualifications. In addition to base pay, there may be additional compensation available for this role, including but not limited to, shift differentials, extra shift incentives, and bonus opportunities. Health and wellness is our passion at MemorialCare-that includes taking good care of employees and their dependents. We offer high quality health insurance plan options, so you can select the best choice for your family. And there's more... Check out our MemorialCare Benefits for more information about our Benefits and Rewards.