NATO Protocol & VIP Events Specialist

Spektrum Management Group; Norfolk (VA); On-site; USD 70,000 - 110,000; Full time

Job summary

Spektrum Management Group in Norfolk, VA, seeks a Protocol Officer to support NCIA-related missions and NATO-aligned activities. You will liaise with local authorities, manage VIP visits, and coordinate conferences, ceremonies and DV programs to ensure smooth operations.

The role requires experience in NATO or equivalent environments, strong planning skills, and proficiency with protocol software and data tools. You will work independently with minimal supervision and may require extended hours.

Qualifications

• Experience in an international military or governmental agency protocol environment.
• Experience on major joint or international military staff that includes planning of high-level events such as Conferences, Exercises, Seminars, Ceremonies and high level visits (Preferably within NATO).
• Familiarity with NATO Protocol standards.
• Excellent organizational and communication skills.
• Experience in managing complex schedules.
• Experience in Management of electronic registration using Cvent.
• Experience in Management of protocol software i.e. SocialTables.
• Experience in Management of electronic seating plan drawing tools i.e. Autocad.
• Experience on Database managing tools (Microsoft Access).

Responsibilities

• Acting as focal liaison point with Local Authorities.
• Developing and maintaining the VIP database.
• Planning, preparing, and executing all conferences, exercises, seminars, ceremonies, and VIP visits to HQ SACT.
• Personally meeting and escorting visitors and dignitaries on arrival and during visits.
• Preparing and executing an effective DV programme with event schedules, briefings, luncheons, tours, accommodations, and transport.
• Providing advice on diplomatic formality, precedence, and etiquette.
• Coordinating National Day Flag Raising Ceremonies with Marine Corps and Band support and guests of honour.
• Maintaining alphabetical biography books of NATO officials and DVs.
• Serving as SME on protocol planning software inside the Protocol Branch and for HQ SACT missions.

Skills

International environment

Protocol experience

Event planning

High-level briefing

VIP coordination

Cvent

SocialTables

Autocad

Microsoft Access

Education

College degree

Tools

Cvent

SocialTables

Autocad

Microsoft Access

Job description

Spektrum Management Group in Norfolk, VA, seeks a Protocol Officer to support NCIA-related missions and NATO-aligned activities. You will liaise with local authorities, manage VIP visits, and coordinate conferences, ceremonies and DV programs to ensure smooth operations.

The role requires experience in NATO or equivalent environments, strong planning skills, and proficiency with protocol software and data tools. You will work independently with minimal supervision and may require extended hours.