National Events Coordinator – Travel‑Heavy, Hero Support

Downtown Boulder Partnership; Franklin (TN); On-site; USD 55,000 - 75,000; Full time

Job summary

Gary Sinise Foundation is seeking a National Events Coordinator to organize 14–20 multi-day events annually, coordinating logistics, vendors, budgets, and on-site operations. The role requires extensive travel, with about two trips per month, and close collaboration with internal teams to ensure impactful experiences.

The ideal candidate will balance planning and execution, manage itineraries, and adapt to evolving event needs while supporting the foundation’s mission to honor military and first

Qualifications

• Bachelor's degree in Event Management or related field or 1-3 years of equivalent experience.
• Proven ability to manage multiple events and timelines.
• Strong communication and vendor coordination experience.

Responsibilities

• Manage logistics for 14–20 multi-day events annually.
• Oversee event setup, execution, and takedown on-site, ensuring a smooth process.
• Coordinate event schedules, activities, and special experiences.
• Source and manage vendors, ensuring adherence to budget and timelines.
• Handle travel arrangements for event staff and participants.
• Assist with pre-event planning, including timelines and logistics.
• Maintain detailed event documentation, including itineraries and checklists.
• Track budgets and financials for each event.
• Manage administrative tasks such as venue selection and contract reviews.

Skills

Organizational skills

Time management

Communication skills

Travel willingness

Military/first responder experience

Education

Bachelor's degree in Event Management or related field

1-3 years of equivalent experience

Tools

Asana

Canva

Job description

Gary Sinise Foundation is seeking a National Events Coordinator to organize 14–20 multi-day events annually, coordinating logistics, vendors, budgets, and on-site operations. The role requires extensive travel, with about two trips per month, and close collaboration with internal teams to ensure impactful experiences.

The ideal candidate will balance planning and execution, manage itineraries, and adapt to evolving event needs while supporting the foundation’s mission to honor military and first