Global Music Talent Assistant – Administrative Support

LE050 The.Team: SME Music, LLC; Los Angeles (CA); On-site; USD 42,000 - 51,000; Full time

Job summary

THE·TEAM in Los Angeles seeks an Assistant to support the agent with a range of administrative tasks for client and internal matters. You will manage calendars, update bios and ad mats, and ensure accurate client records in the booking system.

Responsibilities include coordinating with accounting on tax and payment details, entering finals and contracts, arranging work visas and travel, and handling onboarding/offboarding with operations. Strong discretion is essential.

Qualifications

• Must demonstrate strong interpersonal skills with diverse personalities.
• Ability to handle sensitive information with discretion.
• Excellent attention to detail and deadline prioritization.
• Proficient with standard computer applications and systems.
• Experience handling scheduling and data entry tasks.

Responsibilities

• Manage inbound phone calls on behalf of the agent.
• Set and confirm meetings and maintain calendars for agents and internal artist calendar.
• Update client bios, riders and ad mats.
• Maintain accuracy of artist contact records in booking system.
• Coordinate with accounting to update client tax and payment information.
• Collect and enter finals; notify accounting to generate statements.
• Data entry of offers, ticket counts, finals, deposits and contracts.
• Track contracts, deposits and finals.
• Prepare work visas for clients; arrange immigration itineraries.
• Book agent travel as needed; submit expense reports.
• Coordinate client on/off boarding with operations.
• Take on additional tasks as assigned.

Skills

Interpersonal skills

Confidentiality

Attention to detail

Time management

Computer literacy

Tools

Booking system

Job description

THE·TEAM in Los Angeles seeks an Assistant to support the agent with a range of administrative tasks for client and internal matters. You will manage calendars, update bios and ad mats, and ensure accurate client records in the booking system.

Responsibilities include coordinating with accounting on tax and payment details, entering finals and contracts, arranging work visas and travel, and handling onboarding/offboarding with operations. Strong discretion is essential.