Music Talent Administrative Assistant | Agency Support

Wasserman; Nashville (TN); On-site; USD 47,000 - 48,000; Full time

Job summary

MUSIC·TEAM is seeking an Assistant to support the agent in client and internal matters. You will handle inbound calls, set meetings, maintain calendars for agents and the internal artist calendar, and update client bios, riders and ad mats.

Responsibilities include maintaining accuracy of artist contact records in the booking system, coordinating with accounting on tax and payment information, preparing finals and visas, booking travel, and assisting with onboarding/offboarding.

Qualifications

• Must have high level of interpersonal skills to handle varied personalities and sensitive situations.
• Demonstrated poise, tact and confidentiality.
• Excellent attention to detail with ability to prioritize and meet deadlines.
• Computer literacy is a must.

Responsibilities

• Manage inbound phone calls on behalf of agent.
• Set and confirm meetings and maintain calendars for agents and internal artist calendar.
• Update client bios, riders and ad mats.
• Maintain accuracy of artist contact record in booking system.
• Coordinate with accounting team to update client tax information and payment information.
• Collect and enter finals; notify accounting to generate statement(s).
• Data Entry (offers, ticket counts, finals, deposits, generating contracts, etc).
• Tracking (contracts, deposits, finals, ticket counts, etc).
• Prepare work visas for clients (immigration itineraries).
• Book agent business travel as necessary.
• Submit agent expense reports.
• Coordinate with operations team for client on/off boarding.
• Take on additional tasks and responsibilities as assigned.

Skills

Interpersonal skills

Poise

Confidentiality

Attention to detail

Computer literacy

Tools

Booking system

Accounting software

Job description

MUSIC·TEAM is seeking an Assistant to support the agent in client and internal matters. You will handle inbound calls, set meetings, maintain calendars for agents and the internal artist calendar, and update client bios, riders and ad mats.

Responsibilities include maintaining accuracy of artist contact records in the booking system, coordinating with accounting on tax and payment information, preparing finals and visas, booking travel, and assisting with onboarding/offboarding.