Assistant, Music (Future Opportunities)

Wasserman; Nashville (TN); On-site; USD 47,000 - 48,000; Full time

Job summary

MUSIC·TEAM is seeking an Assistant to support the agent in client and internal matters. You will handle inbound calls, set meetings, maintain calendars for agents and the internal artist calendar, and update client bios, riders and ad mats.

Responsibilities include maintaining accuracy of artist contact records in the booking system, coordinating with accounting on tax and payment information, preparing finals and visas, booking travel, and assisting with onboarding/offboarding.

Qualifications

• Must have high level of interpersonal skills to handle varied personalities and sensitive situations.
• Demonstrated poise, tact and confidentiality.
• Excellent attention to detail with ability to prioritize and meet deadlines.
• Computer literacy is a must.

Responsibilities

• Manage inbound phone calls on behalf of agent.
• Set and confirm meetings and maintain calendars for agents and internal artist calendar.
• Update client bios, riders and ad mats.
• Maintain accuracy of artist contact record in booking system.
• Coordinate with accounting team to update client tax information and payment information.
• Collect and enter finals; notify accounting to generate statement(s).
• Data Entry (offers, ticket counts, finals, deposits, generating contracts, etc).
• Tracking (contracts, deposits, finals, ticket counts, etc).
• Prepare work visas for clients (immigration itineraries).
• Book agent business travel as necessary.
• Submit agent expense reports.
• Coordinate with operations team for client on/off boarding.
• Take on additional tasks and responsibilities as assigned.

Skills

Interpersonal skills

Poise

Confidentiality

Attention to detail

Computer literacy

Tools

Booking system

Accounting software

Job description

MUSIC·TEAM is a leading global agency representing prominent artists across all genres for live performance, touring, brand partnerships, and beyond. We are long-term career development strategists who work with artists to expand their reach and deepen their impact with audiences around the world.

MUSIC·TEAM is part of THE·TEAM. THE·TEAM operates at the epicenter of sports, music and entertainment, serving talent, brands and properties on a global scale. Headquartered in Los Angeles, THE·TEAM’s presence spans 28 countries and more than 70 cities, including New York, London, Nashville, Chicago, Abu Dhabi, Amsterdam, Hong Kong, Madrid, Mexico City, Toronto, Paris and Sydney. For more information, please visitthe.team

Assistants are responsible for performing a variety of administrative tasks to provide support to the agent in client and internal matters.

Role and Responsibilities:

• Manage inbound phone calls on behalf of agent
• Set and confirm meetings and maintain calendars for agents and internal artist calendar
• Update client bios, riders and ad mats
• Maintain accuracy of artist contact record in booking system
• Coordinate with accounting team to update client tax information and payment information
• Collect and enter finals; notify accounting to generate statement(s)
• Data Entry (offers, ticket counts, finals, deposits, generating contracts, etc)
• Tracking (contracts, deposits, finals, ticket counts, etc)
• Prepare work visas for clients (immigration itineraries)
• Book agent business travel as necessary
• Submit agent expense reports
• Coordinate with operations team for client on/off boarding
• Take on additional tasks and responsibilities as assigned

Requirements:

• Must have high level of interpersonal skills to handle varied personalities and sensitive situations
• Position requires demonstrated poise, tact and confidentiality
• Work requires excellent attention to detail, ability to prioritize and meet deadlines
• Computer literacy is a must

Base salary range: $46,500 – $47,500, plus bonus potential.

Actual base salary is dependent on several factors including but not limited to; market dynamics, location and region, experience, specialized skills/training (education), level of responsibility, budgetary considerations, tenure at the company (for current employees), etc. The salary range listed is just one component of the total compensation package for employees. Compensation decisions are dependent on circumstances of each hire.

Wasserman does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.

THE·TEAM does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.