Music Administrator, Coordinator

TMEA; Richardson (TX); Hybrid; USD 25,000 - 39,000; Part time

Job summary

First United Methodist Church Richardson (FUMCR) is seeking a Music Administrative Assistant. This part-time role (25 hours) involves organizing the Music Ministry, coordinating calendars, newsletters, and church events, while supporting worship services and rehearsals.

The candidate should be musically literate, tech-savvy, and capable of managing tasks across planning tools and MS Office. A Bachelor’s degree in Music and a committed Christian faith are preferred.

Qualifications

• Bachelor’s degree in Music
• Proficient in digital organization and planning tools – Planning Center, Espace, Microsoft Office, Teams, Excel, AI technologies
• Committed Christian comfortable working in a United Methodist church environment

Responsibilities

• Compile and update music ministry calendars and space scheduling
• Compile minutes for Music Team meetings and send followup notes
• Oversee music library organization and coordinate with volunteer choir librarians for music management
• Manage choir rosters, send followup emails, and assign folders/robes
• Create Music Ministry newsletter and update music webpage
• Support administrative needs during Sunday worship and Wednesday rehearsals
• Assist in set up for rehearsals, services, and concerts
• Coordinate logistics for music events with ensemble directors
• Manage office supplies and equipment maintenance
• Track invoices, expenses, and contractor payments

Skills

Organization

Planning tools

Microsoft Office

Excel

Task management

AI technologies

Education

Bachelor’s degree

Tools

Planning Center

Espace

Microsoft Teams

Excel

Job description

Salary: Salary commensurate with experience

Contact: Eric Czechowski, Director of Worship and Arts

Job Title: Music Administrative Assistant

Position Type: Part-time (25 hours)

Organization: First United Methodist Church Richardson (FUMCR)

Location: Richardson, Texas

Experience Required: 1-3 years

Education Required: Bachelor’s degree

Position Overview

First United Methodist Church Richardson (FUMCR) is seeking an organized, proactive, and intuitive Music Administrative Assistant to serve as the operational backbone of the Music Ministry. This individual will play a vital role in supporting the Music Ministry in effectively sharing our mission, ministries, and values through music leadership, and meaningful programming. The ideal candidate is a self-starter, musically literate, and strong with technology and task management. This role supports all ensembles within the Music Ministry to ensure programs can be facilitated with excellence.

Key Responsibilities

• Compile and update music ministry calendars and ensure accurate space scheduling
• Compile minutes for Music Team meetings and send followup notes for the team’s reference
• Oversee music library organization and coordinate with volunteer choir librarians to effectively order, print, catalog, scan, email, label, and/or upload music to different platforms as needed for music events
• Manage choir rosters, send followup emails to prospective members, and assign folders and robes to choir members
• Create Music Ministry’s monthly newsletter and update music webpage as needed
• Support administrative needs during Sunday morning worship and Wednesday evening rehearsals
• Assist in set up for rehearsals, services, and concerts
• In collaboration with ensemble directors take the lead for logistics of music events – set up, tear down, doors, reservations, food (if applicable)
• Manage office supplies and ensure office equipment maintenance
• Support music team with invoice and expense tracking, pay bills/credit card charges, check requests, and deposit payments, and ensure contract musician calls and hourly music staff are logged and paid

Ideal Qualifications

• Must be a committed Christian comfortable working in a United Methodist church environment
• Proficient or a fast learner in digital organization and planning tools – Espace, Planning Center, Microsoft Office, Teams, Excel, AI technologies
• Bachelor’s degree in Music
• Excellent organizational, communication, interpersonal, and task management skills
• Musically literate