First United Methodist Church Richardson: Part-Time Music Administrative Assistant

The North Texas Conference of The United Methodist Church; Richardson (TX); On-site; USD 21,000 - 34,000; Part time

Job summary

First United Methodist Church Richardson (FUMCR) seeks a Music Administrative Assistant to serve as the backbone of the Music Ministry. You will manage calendars, coordinate space use, and support worship services, rehearsals, and events with a proactive, musically literate approach.

The ideal candidate will be comfortable in a United Methodist church setting, adept at Planning Center, Microsoft Office, and online collaboration tools, and possess strong organizational, communication, and task

Qualifications

• Must be a committed Christian comfortable in a United Methodist church environment.
• Proficient with digital organization and planning tools like Planning Center and Microsoft Office.
• Bachelor's degree in Music and strong organizational skills.

Responsibilities

• Compile and update music ministry calendars and schedule spaces.
• Take minutes for Music Team meetings and share follow-up notes.
• Organize the music library and coordinate with librarians for materials.
• Manage choir rosters, member communications, and robe assignments.
• Create the Music Ministry newsletter and update the music webpage.
• Support Sunday worship and midweek rehearsals; assist in setup for events.
• Lead logistics for music events (setup, tear-down, reservations, meals).
• Track invoices, expenses, and ensure payment of contracted musicians.

Skills

Digital organization tools

Planning Center

Microsoft Office

Teams

Excel

AI technologies

Musical literacy

Education

Bachelor's degree in Music

Job description

Job Title:Music Administrative Assistant
Position Type:Part-time (25 hours)
Organization:First United Methodist Church Richardson (FUMCR)
Location:Richardson, Texas

Experience Required:1-3 years
Education Required:Bachelor's degree

Position Overview

First United Methodist Church Richardson (FUMCR) is seeking an organized, proactive, and intuitive Music Administrative Assistant to serve as the operational backbone of the Music Ministry. This individual will play a vital role in supporting the Music Ministry in effectively sharing our mission, ministries, and values through music leadership, and meaningful programming. The ideal candidate is a self-starter, musically literate, and strong with technology and task management. This role supports all ensembles within the Music Ministry to ensure programs can be facilitated with excellence.

Key Responsibilities

• Compileand update music ministry calendarsand ensure accurate space scheduling
• Compile minutes for Music Team meetings and send followup notes for the team's reference
• Oversee music library organization and coordinate with volunteer choir librarians to effectively order, print, catalog, scan, email, label, and/or upload music to different platforms as needed for music events
• Manage choir rosters, send followup emails to prospective members, and assign folders and robes to choir members
• Create Music Ministry's monthly newsletter and update music webpage as needed
• Support administrative needs during Sunday morning worship and Wednesday evening rehearsals
• Assistin setup forrehearsals, services, and concerts
• In collaboration with ensemble directors take the lead for logisticsof music events - set up, tear down, doors, reservations, food (if applicable)
• Manage office supplies and ensure office equipment maintenance
• Support music team with invoice and expense tracking, pay bills/credit card charges, check requests, and deposit payments, and ensure contract musician calls and hourly music staff are logged and paid

Ideal Qualifications

• Must be a committed Christian comfortable working in a United Methodist church environment
• Proficient or a fast learner in digital organization and planning tools - Espace, Planning Center, Microsoft Office, Teams, Excel, AI technologies
• Bachelor's degree in Music
• Excellent organizational, communication, interpersonal, and task management skills
• Musically literate