Museum Operations & Administration Lead (Hybrid)

Stanford University; Palo Alto (CA); Hybrid; USD 53,000 - 67,000; Full time

Benefits offered by this job

On-site café

Job summary

Stanford University Cantor Arts Center is seeking an Operations Administrative Specialist to oversee day-to-day administrative functions for a historic campus space featuring high-value artworks, exhibits, and public programs.

Reporting to the Deputy Director, the role requires managing finances, contracting, budgeting, HR coordination, capital assets, IT coordination, and space planning, with a strong emphasis on discretion and leadership in a high-visibility environment.

Qualifications

• High school diploma plus six years of administrative experience.
• Strong computer skills and proficiency with standard office software.

Responsibilities

• Attend planning meetings and communicate priorities for the Deputy Director.
• Provide planning and logistical support for meetings, events, and programs.
• Process complex financial transactions; reconcile budgets and invoices.
• Assist with procurement, contracting, and vendor management.
• Coordinate capital assets, space planning, and office moves.
• Support HR onboarding/offboarding and facility safety procedures.

Skills

Advanced computer skills

Organizational skills

Verbal & written communication

Customer service

Multitasking

Prioritization

Education

High school diploma

6 years administrative experience

Job description

Stanford University Cantor Arts Center is seeking an Operations Administrative Specialist to oversee day-to-day administrative functions for a historic campus space featuring high-value artworks, exhibits, and public programs.

Reporting to the Deputy Director, the role requires managing finances, contracting, budgeting, HR coordination, capital assets, IT coordination, and space planning, with a strong emphasis on discretion and leadership in a high-visibility environment.