Arts Center Operations & Administration Lead

Stanford University School of Medicine; Palo Alto (CA); Hybrid; USD 53,000 - 67,000; Full time

Job summary

The Cantor Arts Center at Stanford University seeks an Operations Administrative Specialist to oversee administrative functions for the museum, including budgeting, contracting, HR coordination, and IT coordination. This role reports to the Deputy Director and serves as a central point of contact for administrative matters across multiple initiatives.

Responsibilities include planning meetings, travel, space planning, financial processing, and collaboration with HR and facilities teams to ensure

Qualifications

• High school diploma and six years of administrative experience.
• Advanced computer skills with office software and email applications.
• Excellent organizational and communication skills.
• Ability to manage complex calendars, budgets, and meetings.

Responsibilities

• Attend planning meetings for the Deputy Director and communicate priorities.
• Plan and coordinate meetings, conferences, seminars, and events.
• Oversee and process a variety of financial transactions; monitor budget statements and reconcile discrepancies.
• Assist with procurement, contracting actions, and vendor management; manage capital assets and HR onboarding.

Skills

Museum operations

Independent work

Financial transactions

Budget planning

Education

High school diploma

Tools

Office software

Job description

The Cantor Arts Center at Stanford University seeks an Operations Administrative Specialist to oversee administrative functions for the museum, including budgeting, contracting, HR coordination, and IT coordination. This role reports to the Deputy Director and serves as a central point of contact for administrative matters across multiple initiatives.

Responsibilities include planning meetings, travel, space planning, financial processing, and collaboration with HR and facilities teams to ensure