Museum Field Trip & School Programs Coordinator

Automatic Data Processing, Inc.; Boston (MA); On-site; USD 34,000 - 39,000; Part time

Job summary

The Museum of African American History seeks a part-time School Programs and Field Trip Coordinator to organize school visits and act as the primary liaison with participating schools. The role supports grant-funded access to field trips and K–12 learning about Massachusetts Black communities’ contributions to equality and civil rights.

The coordinator will schedule visits, arrange transportation when needed, and collaborate with staff to prepare for school groups at Boston and Nantucket

Qualifications

• Experience coordinating school activities, educational programs, events, transportation, or similar administrative work.
• Experience with K–12 schools, museums, nonprofit organizations, or grant-funded programs is preferred.
• Strong organizational skills and attention to detail, with the ability to manage multiple reservations and changing schedules.
• Clear written and verbal communication skills and the ability to work professionally with educators, vendors, and museum colleagues.

Responsibilities

• Serve as the main contact for teachers, school administrators, and other representatives arranging field trips.
• Manage requests, reservations, and the school visit calendar; coordinate visits with museum staffing, programs, and campus capacity.
• Explain participation requirements, admission support, transportation eligibility, and the booking process.
• Provide visit confirmations, arrival instructions, chaperone information, and preparation materials.
• Arrange approved buses or other transportation for eligible Boston Public Schools groups visiting the Boston campus; confirm schedules and pickup and drop-off details.
• Communicate accessibility requests and other group needs to appropriate museum staff.
• Support outreach to eligible schools and coordination of the teacher field trip open house.

Skills

Strong organizational skills

Clear written and verbal communication

Ability to work independently and in a

Attention to detail

Education

Experience coordinating school activities, educational programs, events, transportation, or similar administrative work

Experience with K–12 schools, museums, nonprofit organizations, or grant-funded programs

Tools

Microsoft Office

Email and shared calendars

Job description

The Museum of African American History seeks a part-time School Programs and Field Trip Coordinator to organize school visits and act as the primary liaison with participating schools. The role supports grant-funded access to field trips and K–12 learning about Massachusetts Black communities’ contributions to equality and civil rights.

The coordinator will schedule visits, arrange transportation when needed, and collaborate with staff to prepare for school groups at Boston and Nantucket