School Programs and Field Trip Coordinator

ADP, Inc.; Boston (MA); On-site; USD 34,000 - 39,000; Part time

Job summary

The Museum of African American History seeks a part-time School Programs and Field Trip Coordinator to organize school visits and act as the primary liaison with participating schools. The role supports grant-funded access to field trips and K–12 learning about Massachusetts Black communities’ contributions to equality and civil rights.

The coordinator will schedule visits, arrange transportation when needed, and collaborate with staff to prepare for school groups at Boston and Nantucket

Qualifications

• Experience coordinating school activities, educational programs, events, transportation, or similar administrative work.
• Experience with K–12 schools, museums, nonprofit organizations, or grant-funded programs is preferred.
• Strong organizational skills and attention to detail, with the ability to manage multiple reservations and changing schedules.
• Clear written and verbal communication skills and the ability to work professionally with educators, vendors, and museum colleagues.

Responsibilities

• Serve as the main contact for teachers, school administrators, and other representatives arranging field trips.
• Manage requests, reservations, and the school visit calendar; coordinate visits with museum staffing, programs, and campus capacity.
• Explain participation requirements, admission support, transportation eligibility, and the booking process.
• Provide visit confirmations, arrival instructions, chaperone information, and preparation materials.
• Arrange approved buses or other transportation for eligible Boston Public Schools groups visiting the Boston campus; confirm schedules and pickup and drop-off details.
• Communicate accessibility requests and other group needs to appropriate museum staff.
• Support outreach to eligible schools and coordination of the teacher field trip open house.

Skills

Strong organizational skills

Clear written and verbal communication

Ability to work independently and in a

Attention to detail

Education

Experience coordinating school activities, educational programs, events, transportation, or similar administrative work

Experience with K–12 schools, museums, nonprofit organizations, or grant-funded programs

Tools

Microsoft Office

Email and shared calendars

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

School Programs and Field Trip Coordinator

Management & General Part Time Main Office, Boston, MA, US

3 days ago Requisition ID: 1008

Salary Range: $24.72 To $28.00 Hourly

Mission:

The Museum of African American History connects colonial and early African American history & culture in Boston and the larger New England area with the abolition of slavery and current explorations of race and the struggle for human rights.

Vision:

Home to four original African American buildings built at the birth of the nation and still standing, the museum illuminates, interprets, and preserved the birthplace of the abolitionist movement and the continuing struggle for human rights.

History:

The Museum is a not-for-profit history institution that began holding exhibitions and public gatherings in 1963 and is nationally and internationally known for its collection of historic sites in Boston and Nantucket, including two African Meeting Houses Abiel Smith School, Seneca Boston- Florence Higginbotham House, Black Heritage Trails.

General Purpose:

The Museum of African American History (MAAH) seeks a part-time School Programs and Field Trip Coordinator to organize school visits and serve as the museum’s primary liaison to participating schools. This dedicated position supports the education initiative to remove financial barriers to field trips and expand K–12 learning about the contributions of Massachusetts Black communities to equality and civil rights.

The coordinator schedules visits, arranges eligible transportation, and works with museum staff and educators to prepare for school groups at the Boston and Nantucket campuses. The position is part-time, approximately 20–24 hours per week, and grant-funded.

Essential Functions:

• Serve as the main contact for teachers, school administrators, and other representatives arranging field trips.
• Manage requests, reservations, and the school visit calendar; coordinate visits with museum staffing, programs, and campus capacity.
• Explain participation requirements, admission support, transportation eligibility, and the booking process.
• Provide visit confirmations, arrival instructions, chaperone information, and preparation materials.
• Arrange approved buses or other transportation for eligible Boston Public Schools groups visiting the Boston campus; confirm schedules and pickup and drop-off details.
• Communicate accessibility requests and other group needs to appropriate museum staff.
• Support outreach to eligible schools and coordination of the teacher field trip open house.
• Maintain records of reservations, student and chaperone attendance, cancellations, and completed visits.
• Track admissions and transportation activity; organize documentation for staff responsible for grant reporting and invoicing, and maintain accurate project time records.
• Gather educator feedback and recommend improvements to scheduling, communication, and the visitor experience.

OTHER FUNCTIONS

The School Programs and Field Trip Coordinator may perform related duties within the approved school field trip project scope. Work assignments will support the funded program and its coordination needs.

TYPICAL PHYSICAL / SOCIAL REQUIREMENTS

KEY COMPETENCIES

• Accuracy: Maintain complete and accurate scheduling, attendance, transportation, and program records.
• Adaptability: Respond to changes in school schedules, transportation arrangements, and museum operations.
• Communication: Provide clear, timely information to educators, transportation providers, and museum colleagues.
• Collaboration: Work respectfully with diverse school communities, museum staff, and external partners.
• Dependability: Follow through on reservations, confirmations, and assigned responsibilities.
• Interpersonal: Provide welcoming, professional service and exercise sound judgment when addressing questions or concerns.

PHYSICAL

Use computers and general office equipment to coordinate visits and maintain records. Specific on-site duties, off-site travel, and any additional physical requirements must be confirmed before posting. Essential functions may be performed with or without reasonable accommodation.

WORK SCHEDULE AND FUNDING

Approximately 20–24 hours per week, scheduled around school visits and program needs. Primary work location, on-site expectations, and any travel between campuses are to be confirmed. MAAH intends for the position to be ongoing if funding is available; continued employment is contingent upon funding and program needs.

MINIMUM QUALIFICATIONS

Education and Experience:

• Experience coordinating school activities, educational programs, events, transportation, or similar administrative work.
• Experience with K–12 schools, museums, cultural institutions, nonprofit organizations, or grant-funded programs is preferred.

Qualifications:

• Strong organizational skills and attention to detail, with the ability to manage multiple reservations and changing schedules.
• Clear written and verbal communication skills and the ability to work professionally with educators, vendors, and museum colleagues.
• Ability to work independently and collaboratively, maintain accurate records, and follow through on assignments.
• Proficiency with email, shared calendars, spreadsheets, Microsoft Office, and basic recordkeeping systems.
• Interest in African American history, museum education, and expanding access to student learning.
• Familiarity with school transportation and group visit logistics is preferred.

Commitment to Diversity, Equity, & Inclusion:

MAAH is committed to the full inclusion of all qualified individuals. As part of this commitment, MAAH is an equal opportunity employer and does not discriminate on the basis of race, sex, religion, national origin, gender identity or expression, sexual orientation, disability, age, or any other category protected by local, state, or federal laws. We are committed to building a diverse, equitable, and inclusive staff team.