K-12 School Programs & Field Trips Coordinator

Museum of African American History, Incorporated; Boston (MA); On-site; USD 34,000 - 39,000; Part time

Job summary

The Museum of African American History, Incorporated in Boston is seeking a part-time School Programs and Field Trip Coordinator to organize school visits and act as the primary liaison to participating schools. The role aims to reduce financial barriers to field trips and expand K–12 learning about Massachusetts Black communities.

The coordinator schedules visits, arranges transportation, and collaborates with staff to prepare for school groups at Boston and Nantucket campuses.

Qualifications

• Experience coordinating school activities, educational programs, events, transportation, or similar administrative work.
• Experience with K–12 schools, museums, cultural institutions, nonprofit organizations, or grant-funded programs is preferred.

Responsibilities

• Serve as the main contact for teachers, school administrators, and other representatives arranging field trips.
• Manage requests, reservations, and the school visit calendar; coordinate visits with museum staffing, programs, and campus capacity.
• Explain participation requirements, admission support, transportation eligibility, and the booking process.
• Provide visit confirmations, arrival instructions, chaperone information, and preparation materials.
• Arrange approved buses or other transportation for eligible Boston Public Schools groups visiting the Boston campus; confirm schedules and pickup/drop-off details.
• Communicate accessibility requests and other group needs to appropriate museum staff.
• Support outreach to eligible schools and coordination of the teacher field trip open house.
• Maintain records of reservations, student and chaperone attendance, cancellations, and completed visits.
• Track admissions and transportation activity; organize documentation for staff responsible for grant reporting and invoicing, and maintain accurate project time records.
• Gather educator feedback and recommend improvements to scheduling, communication, and the visitor experience.

Skills

Organization skills

Attention to detail

Clear written and verbal communication

Time management

Team collaboration

Proficiency with email and calendars

Microsoft Office

Multitasking

Tools

Microsoft Office

Email

Shared calendars

Excel / spreadsheets

Job description

The Museum of African American History, Incorporated in Boston is seeking a part-time School Programs and Field Trip Coordinator to organize school visits and act as the primary liaison to participating schools. The role aims to reduce financial barriers to field trips and expand K–12 learning about Massachusetts Black communities.

The coordinator schedules visits, arranges transportation, and collaborates with staff to prepare for school groups at Boston and Nantucket campuses.