Museum Administrative Assistant III

Arizona State Government; Flagstaff (AZ); On-site; USD 20,000 - 29,000; Full time

Benefits offered by this job

Sick leave

Vacation with 10 paid holidays

Paid Parental Leave

Health and dental insurance

Retirement plan

Life insurance and long-term disabled

Short-term disability

Deferred compensation

Supplemental life insurance

Job summary

The Arizona Historical Society is seeking TWO dedicated Administrative Assistant 3 positions at Pioneer Museum, Flagstaff, AZ. Under general supervision, you will handle front desk admission sales, gift shop operations, training volunteers, and assist with events and inventory.

Responsibilities include recording meeting minutes, scheduling vendors, coordinating facility use, and providing general administrative support while maintaining office procedures and customer service standards.

Qualifications

• Knowledge of general office procedures and customer service.
• Experience with retail sales, ticketing, and POS systems.
• Ability to operate various office equipment.
• Strong oral and written communication; teamwork.

Responsibilities

• Front Desk and Gift shop sales: cashier duties; collect fees for admission, memberships, and store purchases; respond to visitor questions.
• Record and complete reports concerning revenue, attendance, time sheets, deposits, mailings, meeting minutes, and facility rental tracking.
• Host and coordinate special events; research needs, develop checklists, coordinate logistics, and support tours and rentals.
• Clean interiors and exteriors of the museum, including restrooms, gift shop, exhibit spaces, and front porch.

Skills

General office procedures

Customer service

Retail sales & POS

Office equipment

Education

Associates Degree in history or museum studies

Two years relevant experience

Tools

Google Workspace

Microsoft Office

Job description

The Arizona Historical Society is seeking TWO dedicated Administrative Assistant 3 positions at Pioneer Museum, Flagstaff, AZ. Under general supervision, you will handle front desk admission sales, gift shop operations, training volunteers, and assist with events and inventory.

Responsibilities include recording meeting minutes, scheduling vendors, coordinating facility use, and providing general administrative support while maintaining office procedures and customer service standards.