Municipal Payroll & HR Administrator

Ludlow; Ludlow (MA); On-site; USD 38,000 - 47,000; Full time

Job summary

The Town of Ludlow is seeking a Payroll Clerk to support the Accounting and Human Resources Department with payroll processing, bookkeeping, and related financial duties. The role involves ensuring accurate payroll for town and school departments, onboarding new employees, and maintaining confidential records.

Responsibilities include managing Munis entries, W-2 processing, external verifications, and coordinating with HR on deductions and changes.

Qualifications

• High school diploma or equivalent required; associate degree in accounting preferred.
• Minimum 3 years payroll and bookkeeping experience, municipal setting preferred.
• Proficiency in Microsoft Office; experience with MUNIS preferred.
• Excellent interpersonal, organizational, and confidentiality skills; self-starter attitude.

Responsibilities

• Process and review payroll submissions for town and school departments for accuracy.
• Initiate and update payroll changes based on HR information (new hires, promotions, leaves, terminations).
• Monitor payroll and vendor warrants; ensure funds available and coordinate transfers.
• Assist new employees with onboarding paperwork and required documentation.
• Enter monthly insurance premium bills in Munis and review withholdings for accuracy.
• Verify preparation and distribution of W-2s and submit reports to agencies.
• Process external requests for employment verification (VOE) from external agencies.
• Perform payroll processing and related bookkeeping with accurate records.
• Coordinate with HR to ensure payroll deductions and changes are applied correctly.
• Verify accuracy of vendor and payroll checks and ensure proper processing and distribution.

Skills

Payroll processing

Bookkeeping

Microsoft Office

MUNIS

Customer service

Education

High school diploma or equivalent

Associate's degree in accounting (preferred)

Job description

The Town of Ludlow is seeking a Payroll Clerk to support the Accounting and Human Resources Department with payroll processing, bookkeeping, and related financial duties. The role involves ensuring accurate payroll for town and school departments, onboarding new employees, and maintaining confidential records.

Responsibilities include managing Munis entries, W-2 processing, external verifications, and coordinating with HR on deductions and changes.