Municipal Office Manager: Finance, Grants & Admin

City of Medford; Medford (MA); On-site; USD 59,000 - 65,000; Full time

Job summary

The City of Medford is seeking an Office Manager for the Planning, Development & Sustainability Department. This full-time role manages administrative and financial duties, supports professional staff, handles inquiries, and ensures tasks are completed on schedule.

Key responsibilities include accounting, payroll, budgeting, purchasing, and coordination with Finance and Purchasing. The position requires attention to detail, strong organizational skills, and the ability to work with various city

Qualifications

• High School diploma or equivalent.
• Minimum 3 years of related clerical, administrative, customer service, or bookkeeping experience.

Responsibilities

• Maintains office accounting records and reporting; handles budgeting and purchasing.
• Responds to public inquiries in person, by email, and by phone with professional guidance.
• Manages budget records, monitors expenses, and prepares reports on expenditures and grants.
• Prepares weekly payroll and maintains leave records for staff.

Skills

Clerical experience

Public service mindset

Education

High School diploma

Bachelor’s degree substitution allowed

Job description

The City of Medford is seeking an Office Manager for the Planning, Development & Sustainability Department. This full-time role manages administrative and financial duties, supports professional staff, handles inquiries, and ensures tasks are completed on schedule.

Key responsibilities include accounting, payroll, budgeting, purchasing, and coordination with Finance and Purchasing. The position requires attention to detail, strong organizational skills, and the ability to work with various city