Planning Office Manager — Grants & Admin Lead

City of Medford, Medford, MA 02155; Medford (MA); On-site; USD 59,000 - 65,000; Full time

Job summary

City of Medford is seeking an Office Manager to oversee administrative and financial duties for the Department of Planning, Development & Sustainability. The role provides support to professional staff, handles resident inquiries, and ensures timely completion of tasks.

Key responsibilities include accounting, budgeting, payroll, purchasing, and coordinating with Finance and Purchasing. The candidate should have a High School diploma and at least 3 years of related experience; municipal

Qualifications

• High School diploma or equivalent.
• 3 years of related clerical, business administrative, customer service, or bookkeeping experience.

Responsibilities

• Maintains all office accounting records and reporting; prepares financial statements; purchasing, budgeting and general administrative services.
• Responds to public requests in person, via email and on the phone; uses professional judgement to referrals to staff or programs.
• Maintains budget records for general fund and multiple funding sources; monitors expenses and prepares expenditure reports.

Skills

Office administration

Budgeting

Financial reporting

Payroll processing

Purchasing

Customer service

Public inquiries handling

Clerical duties

Interdepartmental coordination

Education

High School diploma or equivalent

Bachelor’s degree substitution for experience (beneficial)

Job description

City of Medford is seeking an Office Manager to oversee administrative and financial duties for the Department of Planning, Development & Sustainability. The role provides support to professional staff, handles resident inquiries, and ensures timely completion of tasks.

Key responsibilities include accounting, budgeting, payroll, purchasing, and coordinating with Finance and Purchasing. The candidate should have a High School diploma and at least 3 years of related experience; municipal