Municipal Court Clerk

Stevens Point Housing Auth

Stevens Point (WI)

On-site

USD 47,000 - 63,000

Full time

17 hours ago

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Benefits offered by this job

Health HDHP Insurance

Dental Insurance

Vision Insurance

Health Savings Account with City's HDP

Flexible Spending Account

Standard Life Insurance

Group Life Insurance

Income Continuation Insurance

Paid Holidays

Paid Sick Leave

Paid Bereavement Leave

Post Employment Health Plan

Deferred Compensation

Wisconsin Retirement Fund

Wellness Program

Employee Assistance Program

Continuing Education

Job summary

The City of Stevens Point is seeking a Municipal Court Clerk to perform clerical and administrative duties supporting the Municipal Court. The role involves data entry, docket preparation, filing, customer service, and safeguarding confidential information.

Reports, calendars, and court notices are prepared under the Municipal Judge's direction. Responsibilities include coordinating court matters, coordinating interpreters, managing payments, and generating court-related documents.

Qualifications

High school diploma with office administration or business coursework.
Minimum two years of clerical experience; legal/court setting preferred.
Employee must be eligible for bonding.

Responsibilities

Maintain numerous reports and court dockets using TIPSS and Badger Tracs systems.
Coordinate court matters and communicate with defendants, counsel, prosecutors, police, and others.
Arrange interpreters, substitute judges, and guardians ad litem when necessary.
Receive and deposit court monies for fines and fees; prepare reports for agencies.

Skills

Office procedures

Microsoft Office

Word and Excel

TIPSS software

Badger Tracs 10

Court procedures

Data entry

Customer service

Confidentiality

Communication

Organization

Education

High school diploma

Office administration education

Tools

TIPSS software

Badger Tracs 10 OS

Job description

Municipal Court Clerk

Salary: $55,145.00 Annually

Location: 1515 Strongs Avenue, Stevens Point, WI

Job Type: Full-Time

Job Number: 202600041

Department: Municipal Court

Opening Date: 09/18/2026

Closing Date: 10/2/2026 3:00 PM Central

Summary of Job

Performs a variety of clerical and administrative duties in a support role for the Municipal Court. Clerical work includes, but is not limited to, data entry, typing, word processing, mathematical computations, customer service and records maintenance. Answers and responds to calls from the public. Performs faxing and filing, maintains office supplies and petty cash. Works under the direction of the Municipal Judge who outlines departmental policy, assigns and evaluates work in terms of effectiveness and results. Performs duties with some independence, exercises judgment and tact in answering inquiries and determining correct courses of action and matters warranting the Judge’s attention. General supervision will be provided by the Municipal Judge.

Tasks Routinely Performed

Maintains numerous reports. Also works with Tital Public Safety Solutions (TIPSS) software and the State’s Badger Tracs 10 Operating System.
Assists in the coordination of court matters and communicates with defendants, defense counsel, City prosecutor, Village of Plover prosecutor, Police Department(s), jail, alcohol agencies and other levels of the criminal justice administration system.
Arranges for interpreters, substitute judges, and guardians ad litem when necessary.
Receipts, deposits and accounts for monies for fines, forfeitures and other court receipts.
Prepares reports for state and local agencies.
Prepares court dockets and files.
Maintains separate files for juveniles.
Schedules good cause/indigency hearings and sends out notices in a timely manner.
Responds to visitors, telephone calls and written inquiries.
Performs primary filing of all documents, dockets, index cards, case files and case-related correspondence.
Processes failure to pay, failure to comply and failure to appear notices.
Constructs new case files, filing and retrieving documents as necessary.
Prepares suspensions and revocations when appropriate.
Issues summons and warrants.
Prepares and maintains appropriate calendars, sets up court hearings.
Prepares files for court use; processes timely notices to defendants of arraignments, trials and hearings.
Initiates requests for driving records.
Responds to requests from Municipal Judge, City prosecutor, Village of Plover prosecutor, Police Department(s) and others for assistance and information.
Performs a variety of courtroom-related tasks such as tape recording trials, open court, marking exhibits in order of presentation in court cases; and other duties as assigned by the Judge.
Orders office supplies.
Assists Judge and oversight Committee with annual budget preparation.
Attends annual court clerk seminar.

Physical Demands

Frequent repetitive movement of arm and neck while operating a variety of office equipment such as a computer, telephone, fax machine, calculator, computer printer, scanner and photocopier.
Ability to coordinate eyes, hands, feet and limbs in performing movements requiring skill and training, such as data entry and typing.
Ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and pulling.
Ability to recognize and identify individual characteristics of shapes and sounds associated with job-related objects, materials and tasks.
The municipal court clerk serves at the pleasure of the Municipal Court Judge and is appointed by the Municipal Court Judge.

NOTE: This position description should not be interpreted as all inclusive. It is intended to identify the major responsibilities and requirements of this position. The incumbent may be required to perform job responsibilities and tasks other than those stated in this description.

Qualifications

Graduation from high school or equivalent, supplemented by formal education in office administration or business administration and a minimum of two years clerical work experience. Past work experience in a legal or court related setting is preferred. Employee must be eligible for bonding.

Essential Knowledge & Skills

Knowledge of office practices, procedures, and equipment;
Knowledge of spelling, grammar, punctuation, word usage, sentence structure and basic arithmetic computations;
Good knowledge of Microsoft Office, specific knowledge of Word and Excel, Access, Tital Public Safety Solutions (TIPSS) and the State’s Badger Tracs 10 Operating System;
Knowledge of Municipal Court procedures and function;
Ability to set up and type accurately a variety of records, reports, and legal documents;
Good organizational and planning skills;
Ability to communicate effectively orally and in writing;
Ability to meet deadlines, maintain composure under stressful situations and maintain confidentiality of office information and office files.
Ability to analyze and categorize data and information in order to determine the relationship of the data with reference to established criteria/standards. Ability to compare, count, differentiate measure, assemble, copy and record and transcribe data and information. Ability to classify, compute and tabulate data.
Ability to explain, demonstrate and clarify to others within well-established policies, procedures and standards. Ability to follow specific oral and written instructions and respond to simple requests from others.
Ability to utilize a variety of advisory data and information such as purchase requisitions, meeting agendas, minutes, computer software operating manuals, procedures, guidelines and non-routine correspondence.
Ability to communicate orally and in writing and maintain effective working relationships with department heads, city officials, village officials, city employees, village employees, vendor representatives and citizens.
Ability to add and subtract, multiply and divide, and calculate percentages, fractions, and decimals.
Ability to use functional reasoning in performing semi-routine functions involving standardized work with some choice of action.
Ability to exercise the judgment, decisiveness and creativity required in situations involving the evaluation of information against measurable criteria and make minor decisions in accordance with departmental policy.

AA/EOE

The City of Stevens Point is an Affirmative Action/Equal Employment Opportunity Employer. All hiring, promotional practices, and other terms and conditions of employment shall be maintained and conducted in a manner which does not illegally discriminate on the basis of age, race, creed, political or religious affiliation, color, disability, marital status, sex, national origin, ancestry, sexual orientation, arrest record, conviction record, membership in the national guard, state defense force or any other reserve component of the military forces of the United States or of this state or use or non-use of lawful products off the employer's premises during nonworking hours. Applicants have rights under the following Federal Employment Laws:Family and Medical Leave Act (FMLA), Equal Employment Opportunity (EEO), and theEmployee Polygraph Protection Act (EPPA). This information can also be found by visiting the Human Resources office. If you require accommodations during the selection process because of a disability, pleasenotify our office.

The City of Stevens Point provides an excellent benefit package: