Municipal Court Clerk

City-of-Stevens-Point-; Stevens Point (WI); On-site; USD 36,000 - 52,000; Full time

Job summary

The City of Stevens Point seeks a dedicated court clerk to provide clerical and administrative support to the Municipal Court. Responsibilities include data entry, filing, docket preparation, calendar management and responding to public inquiries.

Proficiency with TIPSS and Badger Tracs, strong organizational skills, and the ability to coordinate with prosecutors, defense counsel and police are essential. A high school diploma and prior clerical experience in a legal setting are preferred.

Qualifications

• Performs clerical and administrative duties for Municipal Court.
• Graduation from high school or equivalent; formal office administration training preferred.
• Past clerical or legal setting experience is preferred.

Responsibilities

• Performs clerical and administrative duties for the Municipal Court.
• Answers and responds to calls from the public.
• Maintains court dockets, files, and case-related correspondence.
• Prepares reports for state and local agencies and maintains notices to defendants.
• Assists in coordination with prosecutors, defense counsel, and law enforcement.
• Assists in preparing calendars and scheduling hearings.

Skills

Data entry

Typing

Customer service

Records maintenance

Word processing

Communication skills

Microsoft Office

Arithmetic computations

Attention to detail

Education

High school diploma

Tools

TIPSS software

Badger Tracs 10 OS

Office equipment (fax, scanner)

Job description

Performs a variety of clerical and administrative duties in a support role for the Municipal Court. Clerical work includes, but is not limited to, data entry, typing, word processing, mathematical computations, customer service and records maintenance. Answers and responds to calls from the public. Performs faxing and filing, maintains office supplies and petty cash. Works under the direction of the Municipal Judge who outlines departmental policy, assigns and evaluates work in terms of effectiveness and results. Performs duties with some independence, exercises judgment and tact in answering inquiries and determining correct courses of action and matters warranting the Judge’s attention. General supervision will be provided by the Municipal Judge.

• Maintains numerous reports. Also works with Tital Public Safety Solutions (TIPSS) software and the State’s Badger Tracs 10 Operating System.

• Assists in the coordination of court matters and communicates with defendants, defense counsel, City prosecutor, Village of Plover prosecutor,Police Department(s), jail, alcohol agencies and other levels of the criminal justice administration system.

• Arranges for interpreters, substitute judges, and guardians ad litem when necessary.

• Receipts, deposits and accounts for monies for fines, forfeitures and other court receipts.

• Prepares reports for state and local agencies.

• Prepares court dockets and files.

• Maintains separate files for juveniles.

• Schedules good cause/indigency hearings and sends out notices in a timely manner.

• Responds to visitors, telephone calls and written inquiries.

• Performs primary filing of all documents, dockets, index cards, case files and case-related correspondence.

• Processes failure to pay, failure to comply and failure to appear notices.

• Constructs new case files, filing and retrieving documents as necessary.

• Prepares suspensions and revocations when appropriate.

• Issues summons and warrants.

• Prepares and maintains appropriate calendars, sets up court hearings.

• Prepares files for court use; processes timely notices to defendants of arraignments, trials and hearings.

• Initiates requests for driving records.

• Responds to requests from Municipal Judge, City prosecutor, Village of Plover prosecutor, Police Department(s) and others for asssistance and information.

• Performs a variety of courtroom-related tasks such as tape recording trials, open court, marking exhibits in order of presentation in court cases; and other duties as assigned by the Judge.

• Orders office supplies.

• Assists Judge and oversight Committee with annual budget preparation.

• Attends annual courtclerk seminar.

Physical Demands:

• Frequent repetitive movement of arm and neck while operatinga variety of office equipment such as acomputer, telephone, fax machine, calculator, computer printer, scanner and photocopier.

• Ability to coordinate eyes, hands, feet and limbs in performing movements requiring skill and training, such as data entry and typing.

• Ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and pulling.

• Ability to recognize and identify individual characteristics of shapes and sounds associated with job-related objects, materials and tasks.

• The municipal court clerk serves at the pleasure of the Municipal Court Judge and is appointed by the Municipal Court Judge.

NOTE: This position description should not be interpreted as all inclusive. It is intended to identify the major responsibilities and requirements of this position. The incumbent may be required to perform job responsibilities and tasks other than those stated in this description.

Graduation from high school or equivalent, supplemented by formal educationin office administration or business administration and a minimum oftwo years clerical work experience. Past work experience in a legal or court related setting is preferred. Employee must be eligible for bonding.

• Knowledge of office practices, procedures, and equipment;

• Knowledge of spelling, grammar, punctuation, word usage, sentence structure and basic arithmetic computations;

• Good knowledge of Microsoft Office, specific knowledge of Word and Excel, Access, Tital Public Safety Solutions (TIPSS) and the State’s Badger Tracs 10 Operating System;

• Knowledge of Municipal Court procedures and function;

• Ability to set up and type accurately a variety of records, reports, and legal documents;

• Good organizational and planning skills;

• Ability to communicate effectively orally and in writing;

• Ability to meet deadlines, maintain composure under stressful situations and maintain confidentiality of office information and office files.

• Ability to analyze and categorize data and information in order to determine the relationship of the data with reference to established criteria/standards. Ability to compare, count, differentiate measure, assemble, copy and record and transcribe data and information. Ability to classify, compute and tabulate data.

• Ability to explain, demonstrate and clarify to others within well-established policies, procedures and standards. Ability to follow specific oral and written instructions and respond to simple requests from others.

• Ability to utilize a variety of advisory data and information such as purchase requisitions, meeting agendas, minutes, computer software operating manuals, procedures, guidelines and non-routine correspondence.

• Ability to communicate orally and in writing and maintain effective working relationships with department heads, city officials, village officials, city employees, village employees, vendor representatives and citizens.

• Ability to add and subtract, multiply and divide, and calculate percentages, fractions, and decimals.

• Ability to use functional reasoning in performing semi-routine functions involving standardized work with some choice of action.

• Ability to exercise the judgment, decisiveness and creativity required in situations involving the evaluation of information against measurable criteria and make minor decisions in accordance with departmental policy.

AA/EOE

The City of Stevens Point is an Affmeative Action/Equal Employment Opportunity Employer. All hiring, promotional practices, and other terms and conditions of employment shall be maintained and conducted in a manner which does not illegally discriminate on the basis of age, race, creed, political or religious affiliation, color, disability, marital status, sex, national origin, ancestry, sexual orientation, arrest record, conviction record, membership in the national guard, state defense force or any other reserve component of the military forces of the United States or of this state or use or non-use of lawful products off the employer's premises during nonworking hours.

Applicants have rights under the following Federal Employment Laws: Family and Medical Leave Act (FMLA)Opens in New Window, Equal Employment Opportunity (EEO)Opens in New Window, and the Employee Polygraph Protection Act (EPPA)Opens in New Window. This information can also be found by visiting the Human Resources office. If you require accommodations during the selection process because of a disability, please notify our officeOpens in New Window.