Municipal Accounts Payable & Licensing Specialist

City of Duarte; Duarte (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

The City of Duarte invites an organized, detail-oriented professional to manage day-to-day financial transactions, accounts payable activities, and the City’s business license system. You will interact with the public, local businesses, and City staff, handling high-volume data entry with speed and accuracy.

Under the Financial Services Manager, you will perform invoice coding, check runs, and purchasing), while maintaining records and ensuring compliance with city procedures.

Qualifications

• Requires knowledge of cash receiving, accounts payable, and tax-related items.
• Familiarity with business license systems and related procedures.

Responsibilities

• Ensures accurate coding and proper approval of invoices for items or services.
• Prepares bi-weekly check runs and maintains accounts payable filing system.
• Provides departmental administrative support including answering phones and assisting the public at the counter.
• Maintains purchasing by issuing purchase orders and verifying contracts.
• Interfaces with vendors regarding disputed items.
• Maintains and disburses 1099s and other tax items.
• Manages online City business license system and assists the public with license applications.

Skills

Analytical skills

Time management

Attention to detail

Data entry

Communication

Organizational skills

Public customer service

Education

Associate’s degree in finance or related field

Two years of finance/accounting experience

Bachelor’s degree (desirable)

Tools

Mac environment

Accounting software/modules

Word processing

Spreadsheets

Databases

Job description

The City of Duarte invites an organized, detail-oriented professional to manage day-to-day financial transactions, accounts payable activities, and the City’s business license system. You will interact with the public, local businesses, and City staff, handling high-volume data entry with speed and accuracy.

Under the Financial Services Manager, you will perform invoice coding, check runs, and purchasing), while maintaining records and ensuring compliance with city procedures.