Accounting Specialist

City of Duarte; Duarte (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

The City of Duarte invites an organized, detail-oriented professional to manage day-to-day financial transactions, accounts payable activities, and the City’s business license system. You will interact with the public, local businesses, and City staff, handling high-volume data entry with speed and accuracy.

Under the Financial Services Manager, you will perform invoice coding, check runs, and purchasing), while maintaining records and ensuring compliance with city procedures.

Qualifications

• Requires knowledge of cash receiving, accounts payable, and tax-related items.
• Familiarity with business license systems and related procedures.

Responsibilities

• Ensures accurate coding and proper approval of invoices for items or services.
• Prepares bi-weekly check runs and maintains accounts payable filing system.
• Provides departmental administrative support including answering phones and assisting the public at the counter.
• Maintains purchasing by issuing purchase orders and verifying contracts.
• Interfaces with vendors regarding disputed items.
• Maintains and disburses 1099s and other tax items.
• Manages online City business license system and assists the public with license applications.

Skills

Analytical skills

Time management

Attention to detail

Data entry

Communication

Organizational skills

Public customer service

Education

Associate’s degree in finance or related field

Two years of finance/accounting experience

Bachelor’s degree (desirable)

Tools

Mac environment

Accounting software/modules

Word processing

Spreadsheets

Databases

Job description

The City of Duarte is a family-friendly community that values diversity and a homegrown small town vibe. Located at the crossroads near urban opportunities and natural environments, Duarte is full of trails and mountains that provide a peaceful tranquility along with vibrant commercial corridors. The City provides a broad range of services for residents of all ages, while managing the City’s resources in a caring and fiscally responsible manner.

The City is seeking a detail oriented individual with strong analytical and time management skills to join a team that believes in providing exemplary service and making a real difference in the community. This position performs day-to-day financial transactions, record keeping and reporting associated with accounts payable and the City’s business license system. Under the general direction of the Financial Services Manager, the right person for this job will be comfortable interacting directly with the general public, local businesses and City staff, while managing a high volume of data entry with speed and accuracy.

The following tasks are essential for this position.

1. Ensures accurate coding and proper approval of invoices for items received or services rendered.
2. Prepares bi-weekly check runs, manual check processes and maintains corresponding accounts payable filing system.
3. Provides departmental administrative support services as needed, including answering phone calls and assisting the public at the counter.
4. Maintains purchasing functions by issuing purchase orders and verifying contract documentation.
5. Interfaces with vendors regarding disputed items.
6. Maintains and disburses 1099s and other tax related items.
7. Maintains online City business license system, including processing and answering the public's questions related to new and renewed business license applications.

• Methods, techniques, industry standard practices, and City procedures governing cash receiving, accounts payable processing, and related financial transactions.
• Office procedures, methods, and equipment, including computers and applicable software applications, such as financial and business license modules, word processing, spreadsheets, and databases.
• English usage, spelling, grammar, and punctuation.

Skill and Ability to:

• Make calculations and tabulations with numerical precision and review relevant documents accurately and rapidly.
• Catch discrepancies and maintain strong attention to detail.
• Plan, organize, prioritize, and track deadlines with minimal supervision.
• Operate standard office equipment, and a personal computer and relevant software in a Mac environment.
• Communicate clearly and concisely with empathy and active listening, both orally and in writing.
• Maintain extensive detailed and up-to-date records.
• Establish and maintain effective working relationships with the general public and all levels of staff and management.
• Successfully adapt in a high-volume, fast-paced working atmosphere with multiple activities.

Any equivalent combination of training and experience that provides the required knowledge, skills, and abilities could be considered qualifying. A typical way to obtain the knowledge, skills, and abilities would be an Associate’s degree from an accredited college or university with major course work in finance, accounting, business administration, or related field, and two years of progressively responsible finance and accounting experience. Bachelor’s degree desirable. Municipal experience preferred.

Licenses and Certificates :

Possession of a valid California driver's license is required by the date of hire.

You can find more detailed information related to this position under class specifications.