Multistate Payroll Tax Specialist

Arthur J. Gallagher & Co. (AJG); Orlando (FL); Hybrid; USD 70,000 - 90,000; Full time

Job summary

Gallagher is seeking a skilled Payroll Tax Specialist to join our team in Orlando, FL. This temporary role focuses on payroll tax compliance across federal, state, and local levels, with hybrid schedule 2–3 days in the Orlando office and the rest remote.

The ideal candidate has hands-on ADP SmartCompliance experience, can research and resolve complex tax issues independently, and support 60+ FEINs while ensuring accurate filings and timely payments.

Qualifications

• 3+ years of payroll tax experience in a multi-state environment.
• Strong knowledge of federal, state and local payroll taxes.
• Hands-on experience with ADP SmartCompliance, including Tax Filing, Tax Payments, Notice Management, Tax Profiles, Funding & Settlement Reports, reject resolution, and agency correspondence.
• Experience researching and resolving tax notices, filing rejections, payment discrepancies, and agency inquiries.
• Proven ability to perform payroll tax liability reconciliations, tax account balancing, funding analysis, and quarter-end/year-end reconciliations.
• Advanced Excel skills, including Pivot Tables, SUMIFS, XLOOKUP/VLOOKUP.
• Strong analytical, problem-solving, and organizational skills with exceptional attention to detail.

Responsibilities

• Manage and resolve federal, state, and local payroll tax notices across multiple jurisdictions.
• Research and resolve ADP SmartCompliance filing and payment rejections, ensuring timely correction and compliance.
• Reconcile payroll tax liabilities, payments, funding reports, and agency balances.
• Communicate directly with federal, state, and local tax agencies to resolve account discrepancies, notices, penalties, and interest assessments.
• Research payment application issues and obtain EFT confirmations, trace numbers, and supporting documentation as needed.
• Prepare and submit agency responses, abatement requests, amended returns, and prior-year tax corrections.
• Review quarterly and annual tax filings for accuracy and completeness.
• Process and manage W-2 and W-2C corrections.
• Maintain tax registrations, account updates, and account closures across multiple jurisdictions.
• Monitor compliance for 60+ FEINs and ensure adherence to federal, state, and local tax regulations.
• Support payroll tax activities associated with mergers, acquisitions, and organizational changes.
• Maintain detailed audit documentation and tracking logs for notices, filings, payments, and agency correspondence.
• Analyze and reconcile payroll tax accounts, ensuring liabilities are accurately funded, paid, and reported.
• Partner with internal payroll, accounting, finance, and compliance teams to resolve complex payroll tax matters.

Skills

Payroll tax

ADP SmartCompliance

Tax notices

Advanced Excel

Multi-state payroll

Analytical skills

Tools

ADP SmartCompliance

Job description

Gallagher is seeking a skilled Payroll Tax Specialist to join our team in Orlando, FL. This temporary role focuses on payroll tax compliance across federal, state, and local levels, with hybrid schedule 2–3 days in the Orlando office and the rest remote.

The ideal candidate has hands-on ADP SmartCompliance experience, can research and resolve complex tax issues independently, and support 60+ FEINs while ensuring accurate filings and timely payments.