Multisite Programs Coordinator for Youth Initiatives

Young Womens Christian Association of the City of NY; New York (NY); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid time off

UNUM voluntary insurance

FSA, Transit and HRA support

Retirement plan (fully funded)

Job summary

The YWCA of the City of New York (YWCA NYC) is seeking a Program Manager Assistant to strengthen program operations across multiple sites in Brooklyn, Manhattan, Queens, and beyond. In this leadership support role you will help maintain compliance, oversee staffing, enrollment, and budgeting, and coordinate with schools and community partners.

You will collaborate with the Program Manager and multisite supervisor to ensure high-quality services for youth and women, with opportunities to drive

Qualifications

• 2+ years in executive support, project management, or program operations roles.
• Ability to travel across Brooklyn, Manhattan and Queens.
• Strong organizational judgment and the ability to turn broad direction into concrete plans.
• Excellent written and verbal communication.
• Proven ability to manage multiple priorities and deadlines with minimal oversight.
• Discretion with confidential and sensitive information.
• Proficiency with tools such as Microsoft Office, SharePoint or Google Drive, and CRM or reporting systems.

Responsibilities

• Assist with site operations across assigned locations: building permits, SACC licensing, staffing coverage, supplies, room setup, and logistics.
• Produce concise weekly compliance, enrollment, staffing, and program status updates for the Program Manager.
• Support hiring/onboarding: review applications, schedule screenings, track clearances, and required training.
• Compliance: maintain staff files, attendance records, drill logs, and documentation for audits.
• Family & school engagement: coordinate communications, support enrollment/outreach, and liaise with school staff.
• Data & administration: collect program data through surveys and other tools, update trackers, assist with reporting and meetings.
• Support special projects as assigned (training weeks, Holiday Camp, recruitment events).
• Budget Management: Monitor site use of supplies and program funds; flag resource gaps and propose solutions.
• Support budget planning, purchase approvals, invoice review, and vendor coordination.
• Partnership Management: develop, maintain, and deepen partnerships with community organizations, contractors, and vendors.

Skills

Executive support

Project management

Program operations

Travel to multiple sites

Organizational judgment

Written and verbal communication

Multitasking

Discretion with confidential info

MS Office

SharePoint

Google Drive

CRM / reporting systems

Tools

Microsoft Office Suite

SharePoint

Google Drive

CRM systems

Job description

The YWCA of the City of New York (YWCA NYC) is seeking a Program Manager Assistant to strengthen program operations across multiple sites in Brooklyn, Manhattan, Queens, and beyond. In this leadership support role you will help maintain compliance, oversee staffing, enrollment, and budgeting, and coordinate with schools and community partners.

You will collaborate with the Program Manager and multisite supervisor to ensure high-quality services for youth and women, with opportunities to drive