Multifamily Construction Assistant Pre-Construction Manager

Next Phase Con; Walnut Creek (CA); On-site; USD 94,000 - 127,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Employee assistance program

Flexible spending account

Health insurance

Life insurance

Paid Holidays

Paid time off

Vision insurance

Job summary

Next Phase Construction, Inc. is seeking an Assistant Pre-Construction Manager to assist in costing, budgeting, and planning for multifamily projects across California. You will support the Pre-Construction Department with ROM estimates, value engineering, and early client relations.

The role emphasizes constructability reviews, coordination with subs and vendors, and maintaining detailed cost data to inform project decisions. Strong communication and analytical skills are essential.

Qualifications

• 1–2 years or more of proven experience in pre-construction management.
• Proficiency in cost estimating and analysis for multifamily construction projects.
• Ability to review project plans and specifications to create accurate and competitive cost estimates.
• Understanding of construction methods, materials, local building codes, and relevant laws.
• Excellent written and verbal communication skills for effective collaboration.

Responsibilities

• Generate ROM costs for clients based on historical information.
• Develop cost estimates for new projects with stakeholders to produce detailed budgets.
• Communicate status of project cost estimation clearly to all levels.
• Build and maintain a cost database from historical actuals for future estimates.
• Coordinate with PMs to execute project buy-out and manage subcontractor bidding.

Skills

Cost estimating

Pre-construction management

Communication

Excel

Schedule development

Education

Bachelor’s degree in Business/Construction Management/Engineering/Architecture

Tools

Bluebeam

Project scheduling tools

Job description

Description

Next Phase Construction, Inc is a General Contractor specializing in multifamily for-rent construction projects throughout the state of California and the western United States. The average project size is between $40M and $100M in dollar volume and is usually over 100 units. Project types currently include anything with Type V or Type III wood framing, including garden style, wraps and podiums.

The Next Phase team works together as a cohesive unit to deliver the highest quality to our clients. Joining our team means becoming part of our family where your skills are valued and your potential is fostered. If you're ready to contribute to exciting projects and grow with a company that prioritizes teamwork and excellence, we want to hear from you!

The Assistant Pre-Construction Manager is responsible for assisting the Pre-Construction Department in planning, coordination, and preparation of construction projects before the actual building phase begins, including but not limited to, Cost Estimating, Client Relations, logistics, budgeting, constructability review, value engineering, Prime Contract negotiations, upfront project coordination, etc. The Assistant Pre-Construction Manager is expected to perform duties in accordance with the Company’s Core Values, Business Ethics, Employee Conduct, and Confidentiality policies while maintaining professionalism with owners, consultants, labor representatives, and public agencies.

GENERAL RESPONSIBILITIES:

1. Generate ROM (Rough Order of Magnitude) costs for clients based on historical information (Assist).

2. Develop cost estimates for new projects by working with stakeholders, both internal and external, to gather technical project information and produce associated detail cost estimates and overall budgets (Assist).

3. Communicate clearly and concisely on the status of project cost estimation to all levels.

4. Portray professionalism and expertise with potential clients and existing clients.

5. Work towards becoming an expert in constructability, Value Engineering, various construction types, methods and details.

6. When under a Pre-Con contract with a client, be the resource for the best, most efficient and constructable methods, designs, materials etc. (Assist).

7. Constantly be a student of the industry to understand what is changing every day, thus making you the expert.

8. Develop scopes of work for subcontractors (Assist).

9. Prepare subcontractor bid reconciliations to determine best proposals for job (Assist).

10. Prepare project for construction through managing logistics, traffic control, pre-job coordination with subs, cities, general conditions, etc, and prepare handoff to project team (Assist).

11. Perform Jobsite walks prior to executing contracts to verify constructability and preexisting conditions (Assist).

12. Build project schedules (Owner and Production schedules) (Assist).

13. Draft all contract exhibits (Owner Contracts and Subcontractor contracts) (Assist).

14. Coordinate with project managers to execute project buy-out (Assist).

15. Coordinate purchase orders for materials that are direct purchase (Assist).

16. Provide reconciliation analysis between projects and estimate revisions (Assist).

17. Build and maintain a cost database which captures historical actuals spent for use in future estimates, project cost bridging, as well as strategic negotiations with external venders (Assist).

18. Coordinate with project managers on extra work from the field (Assist).

19. Build internal and/or leverage third party tools to prepare estimates as well as detailed cost for multiple stages of project development (Assist).

20. Oversee external estimating vendors and potentially internal resources to produce project estimates and budgets (Assist).

21. Assemble back up material as needed & package in an orderly manner for approval, etc. (Assist).

22. Request and track bids (Assist).

23. Comply with company policies and administrative procedures.

24. Expedite review of RFIs, submittals etc. (Assist).

25. Log and track RFIs, PCOs, submittals, correspondence and other project documents. (Assist).

26. Use Bluebeam to read blueprints & understand various stages of drawings & specs, as well as prepare take-offs.

27. Effectively communicate with owners, equity partners, construction managers, etc both written and verbal.

28. Effectively communicate with building staff and officials, contractors, design consultants, and building inspectors both written and verbal.

29. Stay abreast of building codes, zoning regulations, and other legal requirements to ensure compliance during the pre-construction phase.

Requirements

• 1-2 years or more of proven experience in pre-construction management.
• Proficiency in cost estimating and analysis for multifamily construction projects.
• Ability to review project plans and specifications to create accurate and competitive cost estimates.
• Understanding of construction methods, materials, local building codes, zoning regulations, and other relevant construction-related laws.
• Excellent written and verbal communication skills for effective collaboration with internal teams, clients, subcontractors, and other stakeholders.
• Familiarity with construction management software, project scheduling tools, and other relevant technologies.
• Strong attention to detail to ensure accuracy in cost estimates, project plans, and other pre-construction documents.
• Ability to adapt to changing project requirements, market conditions, and industry trends.
• Ability to work collaboratively in a fast-paced environment.
• Ability to:
  • Develop & update construction schedule (Assist)
  • Develop & Update Master Schedule (Assist)
  • Develop spreadsheets using Excel
  • Develop professional letters using Word
  • Establish an effective filing system
• Ability to work beyond regular work hours may be required to meet project deadlines.

EDUCATION REQUIREMENT

Bachelor’s degree or higher in Business, Construction Management, Engineering or Architecture or equivalent job experience.

BACKGROUND REQUIREMENT

Any applicant selected for this position will be required to submit to an extensive background screening and a credit check. Failure to comply will eliminate an applicant from consideration for this position.

BENEFITS:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee Referral Bonus Program
• Flexible spending account
• Health insurance
• Life insurance
• Paid Holidays
• Paid time off
• Vision insurance

Note: Next Phase Construction benefit and compensation programs are subject to eligibility requirements and other terms of the applicable plan or program.

Compensation: +/- $110,000.00 per year DOE. Actual placement may vary based upon, but not limited to, relevant skills, experience, time in role, base salary of internal peers, prior performance, and geographic location. Next Phase Construction also offers competitive benefits for full time employees including paid time off, matching 401(k), and group health benefits.

Next Phase Construction, Inc. does not accept unsolicited resumes from individual recruiters or third party recruiting agencies (collectively, “Recruiters”) in response to job postings. If Recruiters nevertheless submit one or more unsolicited resumes to any employee at Next Phase Construction, Inc. without a valid written agreement in place for this position, it will be deemed the sole property of Next Phase Construction, Inc.. No fee will be owing or paid to Recruiters who submit unsolicited candidates, in the event the candidate is hired by Next Phase Construction, Inc. as a result of the referral, without a written agreement between Next Phase Construction Inc.

Equal Opportunity Employer: Next Phase Construction, Inc. is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law. Reasonable accommodation is available for qualified individuals with disabilities, upon request.