Multi-Store Recruiting Coordinator

Subaru of Olathe; Olathe (KS); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Competitive pay

Flexible schedule

Comprehensive benefits

Training & development

Employee discounts

Educational reimbursement

Paid holidays

Job summary

Baxter Auto is seeking a Recruiting Coordinator to support multiple Kansas City area dealerships. This on-site role covers full-cycle recruiting, from sourcing and reviewing applications to interviewing, offers, onboarding, and pre-employment activities.

You will partner with store leadership and the Talent Acquisition team to build diverse pipelines, coordinate community events, and ensure a strong candidate experience across all locations within the group.

Qualifications

• Must be at least 18 years of age and have a valid driver’s license to operate a motor vehicle.
• Ability to coordinate and lead through conflicting priorities simultaneously.
• Strong verbal and written communication skills.
• Excellent time management, detail oriented, organizational, problem-solving abilities.
• Strong ability to engage and inspire candidates to pursue opportunities with the organization.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Ability to maintain confidentiality and handle sensitive employee and candidate information appropriately.

Responsibilities

• Plan, coordinate, and execute hiring to meet current and future staffing needs across assigned stores.
• Partner with hiring managers to review resumes and applications.
• Manage all interview logistics, including scheduling, communication, and follow-up.
• Oversee full-cycle recruiting, onboarding, new hire training, and store orientation.
• Manage job postings and closings across platforms (e.g., HRIS, Indeed, Handshake) and audit requisitions for accuracy and consistency.
• Coordinate offer letters, I-9 documentation, and other pre-employment documents, ensuring compliance with all hiring regulations and company policies.
• In partnership with the Talent Acquisition team, conduct outreach to build community partnerships and coordinate and attend community, school, and hiring events to develop a strong talent pipeline.
• Build strong partnerships with HR and Talent Acquisition to leverage shared resources, systems, and best practices.
• Participate on calls/in meetings with the Talent Acquisition team and other Recruiting Coordinators across the group to share best practices and learnings.
• Maintain a high level of professionalism in appearance and attitude, serving as a brand ambassador for assigned stores and the company as a whole.
• Maintain regular attendance and travel as needed between stores and to events (within the market).
• Perform other duties as assigned.

Skills

Verbal & written communication

Time management

Detail oriented

Organizational skills

Prioritization

Candidate engagement

Data entry accuracy

Confidentiality handling

Tools

HRIS

Indeed

Handshake

Job description

Baxter Auto is seeking a Recruiting Coordinator to support multiple Kansas City area dealerships. This on-site role covers full-cycle recruiting, from sourcing and reviewing applications to interviewing, offers, onboarding, and pre-employment activities.

You will partner with store leadership and the Talent Acquisition team to build diverse pipelines, coordinate community events, and ensure a strong candidate experience across all locations within the group.