Recruiting Coordinator (On Site) - Baxter Auto - Kansas City Market

Subaru of Olathe; Olathe (KS); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Competitive pay

Flexible schedule

Comprehensive benefits

Training & development

Employee discounts

Educational reimbursement

Paid holidays

Job summary

Baxter Auto is seeking a Recruiting Coordinator to support multiple Kansas City area dealerships. This on-site role covers full-cycle recruiting, from sourcing and reviewing applications to interviewing, offers, onboarding, and pre-employment activities.

You will partner with store leadership and the Talent Acquisition team to build diverse pipelines, coordinate community events, and ensure a strong candidate experience across all locations within the group.

Qualifications

• Must be at least 18 years of age and have a valid driver’s license to operate a motor vehicle.
• Ability to coordinate and lead through conflicting priorities simultaneously.
• Strong verbal and written communication skills.
• Excellent time management, detail oriented, organizational, problem-solving abilities.
• Strong ability to engage and inspire candidates to pursue opportunities with the organization.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Ability to maintain confidentiality and handle sensitive employee and candidate information appropriately.

Responsibilities

• Plan, coordinate, and execute hiring to meet current and future staffing needs across assigned stores.
• Partner with hiring managers to review resumes and applications.
• Manage all interview logistics, including scheduling, communication, and follow-up.
• Oversee full-cycle recruiting, onboarding, new hire training, and store orientation.
• Manage job postings and closings across platforms (e.g., HRIS, Indeed, Handshake) and audit requisitions for accuracy and consistency.
• Coordinate offer letters, I-9 documentation, and other pre-employment documents, ensuring compliance with all hiring regulations and company policies.
• In partnership with the Talent Acquisition team, conduct outreach to build community partnerships and coordinate and attend community, school, and hiring events to develop a strong talent pipeline.
• Build strong partnerships with HR and Talent Acquisition to leverage shared resources, systems, and best practices.
• Participate on calls/in meetings with the Talent Acquisition team and other Recruiting Coordinators across the group to share best practices and learnings.
• Maintain a high level of professionalism in appearance and attitude, serving as a brand ambassador for assigned stores and the company as a whole.
• Maintain regular attendance and travel as needed between stores and to events (within the market).
• Perform other duties as assigned.

Skills

Verbal & written communication

Time management

Detail oriented

Organizational skills

Prioritization

Candidate engagement

Data entry accuracy

Confidentiality handling

Tools

HRIS

Indeed

Handshake

Job description

Description

Recruiting Coordinator - Baxter Auto - Kansas City

• Coverage: On site role that supports multiple dealerships across the Kansas City market
• Flexible Work Schedule: Monday-Friday during operational hours; Availability for occasional evening and weekend events is required
• Competitive Pay: Commensurate with experience

Do you want to help transform the auto industry? Come let Baxter Auto show you just how Remarkable you can be!

At Baxter Auto, our mission is to create a powerhouse of high-impact teams and leaders, deliver an exceptional and unforgettable experience for every guest every time, elevate and grow our manufacturer brands in our markets, and operate with discipline and focus to achieve operational and financial success. We are challenging the norm when it comes to both the car buying process and the employee experience, and as a Baxter Auto teammate, you will play a direct role in that mission.

We value individuals who:

• Stay curious by seeking different perspectives, learning constantly, and adapting quickly
• Make it matter by maximizing impact and focusing on what matters most
• Win together by operating with a team first perspective
• Be caring by genuinely caring for and supporting others
• Act with courage by choosing courage over comfort in their decisions and actions, even when it is hard to do.

At Baxter Auto we encourage and support career development, job opportunities across multiple professions, an inclusive culture where everyone is a leader (from entry level up to general management), and an almost obsessive focus on the employee and guest experience. Combine that with market-leading benefits and opportunities across multiple states, and we think you’ll agree that YOU BELONG AT BAXTER AUTO!

Your Purpose as a Recruiting Coordinator:

This store-based role reports to the General Manager(s) and oversees full-cycle recruiting for assigned locations, including sourcing, application and resume review, interview coordination, offers, onboarding, and pre-employment activities. The Recruiting Coordinator partners with store leadership and the Talent Acquisition team to leverage shared tools and processes, deliver a strong candidate experience, and build diverse talent pipelines. The role also supports community engagement through local events, strengthening hiring efforts and pipeline development. This is a great opportunity to directly impact the new hire experience while helping build long-term relationships within the community.

In Your Role:

• Plan, coordinate, and execute hiring to meet current and future staffing needs across assigned stores.
• Partner with hiring managers to review resumes and applications.
• Manage all interview logistics, including scheduling, communication, and follow-up.
• Oversee full-cycle recruiting, onboarding, new hire training, and store orientation.
• Manage job postings and closings across platforms (e.g., HRIS, Indeed, Handshake) and audit requisitions for accuracy and consistency.
• Coordinate offer letters, I-9 documentation, and other pre-employment documents, ensuring compliance with all hiring regulations and company policies.
• In partnership with the Talent Acquisition team, conduct outreach to build community partnerships and coordinate and attend community, school, and hiring events to develop a strong talent pipeline.
• Build strong partnerships with HR and Talent Acquisition to leverage shared resources, systems, and best practices.
• Participate on calls/in meetings with the Talent Acquisition team and other Recruiting Coordinators across the group to share best practices and learnings.
• Maintain a high level of professionalism in appearance and attitude, serving as a brand ambassador for assigned stores and the company as a whole.
• Maintain regular attendance and travel as needed between stores and to events (within the market).
• Perform other duties as assigned.

Requirements

Basic Qualifications:

• Must be at least 18 years of age and have a valid driver’s license to operate a motor vehicle

Additional Qualifications:

• Ability to coordinate and lead through conflicting priorities simultaneously
• Strong verbal and written communication skills
• Excellent time management, detail oriented, organizational, problem-solving abilities
• Strong ability to engage and inspire candidates to pursue opportunities with the organization
• Strong data entry skills with a high level of accuracy and attention to detail
• Ability to maintain confidentiality and handle sensitive employee and candidate information appropriately

Your Well-Being:

• Competitive Pay: Commensurate with experience
• Flexible Work Schedule: Monday-Friday during operational hours; Availability for occasional evening and weekend events is required
• Comprehensive Benefits Offering: Market-leading medical plans including PPO, HSA, and FSA options; Multiple Dental (includes orthodontics) and Vision plans; Varying Vacation and Sick Leave available Day 1; 4 Week-Paid Parental Leave available Day 1; 401(k) Match with 100% vesting after 1 year and immediate eligibility at age 18; Short- and Long-Term Disability options; Accident and Critical Illness Plans; Basic Life, Pet, Legal, & Identity Insurance
• Training and Development Opportunities for All Employees
• Extensive Employee Discounts: Vehicle purchases, parts, service, hotels, travel, and more
• Educational Reimbursement: General and specialized technical automotive degrees
• Employee Assistance Programs
• Paid Holidays: New Year’s Day, Memorial Day, Juneteenth, 4th of July, Labor Day, Thanksgiving, Christmas Eve, & Christmas Day

Baxter Auto Group

Baxter Auto Group is one of the nation's leading automotive retail groups, serving the metro areas of Omaha, Lincoln, Kansas City, Colorado Springs, and Madison. The company operates 20 dealerships and represents eight of the nation's top automotive brands, including Ford, Lexus, Toyota, Audi, Volkswagen, Honda, Subaru, and Mercedes-Benz.

Baxter Auto believes its exceptional employees truly distinguish the company in the marketplace. It continually invests in maintaining a remarkable employee experience, including industry-leading benefits, a flexible work-life balance, and an experience centered around four key pillars: purpose, growth, well-being, and belonging.

Employment with Baxter is contingent upon applicants’ successful completion of the background check process and drug screening test. Baxter embraces equal employment opportunity. We're committed to building a team that represents a variety of backgrounds, perspectives, and skills. Baxter is an equal opportunity employer and does not discriminate on the basis of race, religion, national origin, sex, gender, gender identity, sexual orientation, marital status, protected veteran status, disability, age, or any other legally protected status. In addition, Baxter will provide reasonable accommodation for qualified individuals with disabilities. If you are unable or limited in your ability to submit an application because of a disability, please contact us at [phone], option #4 to request accommodation.