Multi-State Payroll Tax Specialist – Notice Resolution

(PACS) Providence Administrative Consulting Services, Inc.; United States; On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

Relocation assistance

Travel opportunities

Job summary

PACS Group, Inc. in Salt Lake City, UT, is seeking a Payroll Tax Specialist to support accurate, compliant payroll tax administration across its multi-state facilities.

You will research notices, coordinate with tax agencies, and maintain audit-ready records while assisting with registrations for new acquisitions. This role requires 3+ years in multi-state payroll tax, ADP SmartCompliance and Workday experience, strong Excel skills, and the ability to drive process improvements.

Qualifications

• 3+ years of payroll tax experience in a multi-state environment.
• Hands-on experience with tax processing and adjustments.
• Working knowledge of tax systems for notice tracking and resolution.
• Strong understanding of federal, state and local payroll tax compliance requirements.
• Proficiency in Microsoft Excel for reconciliation, tracking and reporting.
• Preferred experience with ADP SmartCompliance and Workday.

Responsibilities

• Research and resolve federal, state and local payroll tax notices across PACS’s multi-state portfolio of healthcare facilities
• Analyze penalty & interest assessments to determine responsibility and identify abatement eligibility
• Review and validate ADP SmartCompliance response packages for accuracy and completeness before closing notices in tracking log
• Communicate effectively with federal, state and local tax agencies via phone, email and agency portals to resolve notices and disputes
• Provide support to internal payroll teams and facility level contacts regarding notice-related inquiries
• Monitor and manage FreshService ticket queues related to tax notices to ensure SLAs are met and issues are routed appropriately
• Maintain the agency notice tracking log and ensure all notice activity is documented accurately for audit reporting purposes
• Register for state & local withholding/unemployment tax IDs for newly acquired companies
• Facilitate the creation of state specific POA forms to grant ADP legal authorization to act on acquired entity’s behalf
• Ensure adherence to department and company SOPs and support the maintenance of process documentation
• Manage unemployment tax rate changes
• Collaborate with team members to identify efficiencies and improve notice resolution workflow
• Stay updated on payroll tax legislation, agency rule changes and filing requirements to help prevent future notices
• Support the preparation and maintenance of payroll tax policies, procedures and internal reference materials
• Assist with internal and external audit support and compliance inquiries as needed

Skills

Payroll tax experience

Multi-state payroll

Microsoft Excel

Agency portals

Education

Bachelor's degree in Accounting/Finance

Tools

ADP SmartCompliance

Workday

FreshService

Job description

PACS Group, Inc. in Salt Lake City, UT, is seeking a Payroll Tax Specialist to support accurate, compliant payroll tax administration across its multi-state facilities.

You will research notices, coordinate with tax agencies, and maintain audit-ready records while assisting with registrations for new acquisitions. This role requires 3+ years in multi-state payroll tax, ADP SmartCompliance and Workday experience, strong Excel skills, and the ability to drive process improvements.