Multi State Payroll Analyst

Dexian; Acton (MA); On-site; USD 90,000 - 115,000; Full time

Job summary

Dexian is seeking a skilled Payroll Analyst to own end-to-end US biweekly payroll for 3,000+ employees in Workday, with a critical backup role for Canada, Mexico, and Costa Rica. The position reports to the Global Payroll Director and requires high autonomy, strong attention to detail, and compliance with all applicable laws.

You will audit payroll data, reconcile and validate reports, and resolve complex discrepancies while collaborating with HR and Finance to maintain data integrity across

Qualifications

• Bachelor's degree required in HR, Accounting, Business Administration or related field.
• Minimum of 5 years of hands-on, multi-state payroll processing experience.
• Proven, extensive experience with Workday Payroll is required.
• Demonstrated expertise in payroll taxation and compliance.
• Experience processing or supporting payroll for Canada, Mexico, and/or Costa Rica.
• Proven ability to work independently as an individual contributor with minimal supervision.
• Exceptional attention to detail and a commitment to accuracy.
• Strong analytical and problem-solving skills.

Responsibilities

• Process accurate and timely biweekly multi-state US payroll for 3,000+ employees in Workday from start to finish.
• Perform thorough audits of payroll data, including hours, bonuses, commissions, deductions, and tax withholdings.
• Reconcile payroll prior to transmission and validate reports post-processing.
• Research, analyze, and resolve complex payroll discrepancies and employee inquiries with high service levels.
• Ensure strict compliance with all federal, state, and local payroll, wage, and hour laws and tax obligations.
• Maintain understanding of payroll taxation, including garnishments and other deductions.
• Prepare and process off-cycle payrolls for corrections, terminations, or bonuses.
• Serve as primary backup for payroll processing in Canada, Mexico, and Costa Rica; ensure continuity.
• Collaborate with HR and Finance to ensure data integrity across systems.
• Assist with year-end processes, including W-2 reconciliation and distribution.
• Identify opportunities for process improvement and maintain up-to-date documentation.

Skills

Payroll processing

Audit accuracy

Analytical thinking

Discretion

Education

Bachelor's degree in HR/Accounting/Business Admin

Tools

Workday Payroll

Excel

Job description

• The Payroll Analyst will be a key individual contributor responsible for the end-to-end processing of the US biweekly payroll for over 3,000 employees using Workday. This role requires a high level of expertise, autonomy, and attention to detail. The successful candidate will also serve as a crucial backup for payroll processing in Canada, Mexico, and Costa Rica, supporting our global business continuity strategy. This role will report to the Global Payroll Director.
• Key Responsibilities
• * Process accurate and timely biweekly multi-state US payroll for 3,000+ employees in Workday from start to finish.
• * Perform thorough audits of payroll data, including hours, bonuses, commissions, deductions, and tax withholdings, to ensure accuracy before final transmission.
• * Reconcile payroll prior to transmission and validate confirmed reports post-processing.
• * Research, analyze, and resolve complex payroll discrepancies and employee inquiries with a high degree of customer service.
• * Ensure strict compliance with all federal, state, and local payroll, wage, and hour laws and tax obligations.
• * Maintain a deep understanding of payroll taxation, including garnishments, liens, and other mandatory deductions.
• * Prepare and process off-cycle payrolls as needed for corrections, terminations, or bonuses.
• * Serve as the primary backup for payroll processing in Canada, Mexico, and Costa Rica, ensuring seamless continuity.
• * Collaborate closely with HR and Finance teams to ensure data integrity across systems (e.g., new hires, terminations, salary changes).
• * Assist with year-end processes, including W-2 and other tax form reconciliation and distribution.
• * Identify opportunities for process improvement and efficiency within the payroll function.
• * Maintain up-to-date procedural documentation for all payroll processes.
• Required Qualifications
• * Bachelors degree in Human Resources, Accounting, Business Administration, or a related field.
• * Minimum of 5 years of hands-on, multi-state payroll processing experience.
• * Proven, extensive experience with Workday Payroll is required.
• * Demonstrated expertise in payroll taxation and compliance.
• * Experience processing or supporting payroll for Canada, Mexico, and/or Costa Rica.
• * Proven ability to work independently as an individual contributor with minimal supervision.
• * Exceptional attention to detail and a commitment to accuracy.
• * Strong analytical and problem-solving skills.
• * High level of discretion and ability to handle sensitive and confidential information.
• Preferred Qualifications
• * FPC (Fundamental Payroll Certification) or CPP (Certified Payroll Professional) designation.
• * Experience in a global organization.
• * Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUPs).

Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals. Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit https://dexian.com/ to learn more. Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.