Multi-State Childcare Compliance & Automation Specialist

Healthy Kids Programs; Town of Carmel (NY); On-site; USD 29,000 - 33,000; Part time

Benefits offered by this job

Employer-paid childcare for children

Telehealth, vision, and dental

401(k) for eligible employees

Paid sick time

On-demand pay

Professional development

Job summary

Healthy Kids Programs seeks a highly organized, detail-oriented Compliance & Automation Specialist to support documentation, licensing, and compliance across a multi-state organization. Reporting to the CEO, you will track medical records, monitor expirations, and coordinate follow-up to meet regulatory requirements.

You will maintain spreadsheets and databases, collaborate with Operations, Registration, HR, and other departments, and prepare routine compliance reports for leadership.

Qualifications

• Excellent organizational skills and attention to detail.
• Strong follow-through and ability to manage multiple deadlines.
• Strong computer skills and comfort working with spreadsheets and databases.
• Accurate data-entry and recordkeeping skills.
• Strong written and verbal communication skills.
• Ability to identify discrepancies and follow up until issues are resolved.
• Ability to work independently while collaborating with multiple departments.
• Professionalism and discretion when handling confidential information.
• Willingness to learn and work with requirements across multiple states.

Responsibilities

• Track required medical and health documentation for children across multiple states.
• Review records for missing, incomplete, or expired documentation.
• Monitor expiration dates and coordinate follow-up on required updates.
• Maintain accurate spreadsheets, databases, checklists, and compliance records.
• Track state-specific childcare licensing and documentation requirements.
• Monitor regulatory deadlines, renewals, and expiration dates.
• Assist with keeping internal compliance information current as requirements change.
• Organize documentation for licensing reviews, inspections, and audits.
• Track outstanding compliance items and follow up through completion.
• Prepare routine compliance reports and provide the CEO with updates on outstanding items.
• Communicate with internal teams to obtain missing information and resolve documentation issues.
• Identify discrepancies or potential compliance concerns and elevate them to the CEO or appropriate department.
• Maintain confidentiality when handling children's, family, and employee information.
• Assist with compliance projects and other related administrative duties as assigned.

Skills

Organization

Attention to detail

Follow-through

Computer skills

Data entry

Communication

Issue follow-up

Independent work

Discretion

Willingness to learn

Tools

Spreadsheets

Databases

Document management

Job description

Healthy Kids Programs seeks a highly organized, detail-oriented Compliance & Automation Specialist to support documentation, licensing, and compliance across a multi-state organization. Reporting to the CEO, you will track medical records, monitor expirations, and coordinate follow-up to meet regulatory requirements.

You will maintain spreadsheets and databases, collaborate with Operations, Registration, HR, and other departments, and prepare routine compliance reports for leadership.