Multi-Site Property Management Assistant

Harbor Group Management; Broomfield (CO); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical plans

Dental plan

Vision plan

401(k) matching

Paid time off

Bonuses

Employee discounts

Parental leave

Life insurance

Short-term disability

Health savings account

Job summary

Harbor Group Management is seeking a Multi-Site Assistant Property Manager to support the Property Manager in overseeing day-to-day financial, operational, and administrative functions of a multi-family community in Colorado. The role emphasizes resident relations, rent collection, leasing support, and financial reporting to ensure smooth operations.

The candidate will assist with leasing activities, coordinate with maintenance, and may act as on-site supervisor in the manager's absence,

Qualifications

• Two years of experience in multifamily property management.
• Proficient with property management software and financial processes.
• Valid driver’s license required.

Responsibilities

• Collect and post rent, fees, and other payments; manage delinquencies and implement collection procedures.
• Prepare daily bank deposits, reconcile bank accounts, and complete financial reporting tasks.
• Process accounts payable and vendor invoices; ensure proper coding, approvals, and reconciliation.
• Assist with month-end close-out procedures, general ledger postings, and security deposit accounting.
• Assist in leasing efforts including showing units, processing applications, and executing lease agreements.
• Support lease renewal programs and educate new and prospective residents on community policies.
• Shop competitive properties regularly to maintain market awareness.
• Respond promptly and professionally to resident complaints, service requests, and inquiries.
• Promote resident satisfaction and retention through excellent customer service and proactive communication.
• Circulate community notices and correspondence on a weekly, monthly, or as-needed basis.
• Use property management software (e.g., Yardi, OneSite, or MRI) for transaction entry, record keeping, and reporting.
• Ensure compliance with company policies, lease agreements, legal requirements, and fair housing laws.
• Assist with resident move-ins and move-outs, including lease term reviews, fee application, and disposition processing.
• Coordinate with the maintenance team to ensure timely unit turns and service requests.
• Act as on-site supervisor in the absence of the Property Manager.
• Assist in training and supervising property staff, delegating tasks as appropriate.
• Maintain open communication with ownership/management and provide community performance updates as needed.

Skills

Organizational skills

Communication skills

Customer service

Microsoft Office

Property management software

Education

High School Diploma or equivalent

Tools

Yardi

OneSite

MRI

Microsoft Office

Job description

Harbor Group Management is seeking a Multi-Site Assistant Property Manager to support the Property Manager in overseeing day-to-day financial, operational, and administrative functions of a multi-family community in Colorado. The role emphasizes resident relations, rent collection, leasing support, and financial reporting to ensure smooth operations.

The candidate will assist with leasing activities, coordinate with maintenance, and may act as on-site supervisor in the manager's absence,