Multi-Site Administrative Coordinator (Bilingual)

MSI Express, Inc.; Geneva (IL); On-site; USD 27,552 - 30,307; Full time

Benefits offered by this job

Health Insurance

Paid Time Off

Dental Insurance

Vision Insurance

401K

Job summary

MSI Express, Inc. is seeking an Administrative Assistant to provide efficient administrative support across multiple manufacturing sites. You will manage calls, emails, and correspondence, and help keep operations running smoothly.

This role requires strong organizational skills, attention to detail, and the ability to coordinate meetings, travel, and records. Bilingual English/Spanish and proficiency with Microsoft Office are highly valued. Equal opportunity employer.

Qualifications

• HS diploma or equivalent; office administration certification a plus.
• Proven experience as Administrative Assistant or similar role.
• Strong organizational and time-management skills; ability to multitask.

Responsibilities

• General Administrative Support: answer calls, respond to emails, manage correspondence.
• Coordinate and schedule meetings and appointments for multiple sites.
• Maintain and organize electronic and physical files and records.
• Assist in preparing reports, presentations, and other documents.
• Site coordination and liaison with internal/external stakeholders.
• Data management and reporting; ensure data accuracy and confidentiality.

Skills

Organizational skills

Attention to detail

Communication skills

Bilingual English/Spanish

Education

High School Diploma

Office administration certification

Tools

Microsoft Office Suite

Job description

MSI Express, Inc. is seeking an Administrative Assistant to provide efficient administrative support across multiple manufacturing sites. You will manage calls, emails, and correspondence, and help keep operations running smoothly.

This role requires strong organizational skills, attention to detail, and the ability to coordinate meetings, travel, and records. Bilingual English/Spanish and proficiency with Microsoft Office are highly valued. Equal opportunity employer.