Multi Functional Research Administrative Manager - Anesthesiology

University of Wisconsin; Madison (WI); Hybrid; USD 92,000 - 106,000; Full time

Job summary

The University of Wisconsin–Madison Department of Anesthesiology is seeking a Multi-Functional Research Administrative Manager to oversee grant submissions, progress reports, and budget changes across the lifecycle of sponsored projects.

This 2-year role will directly manage the pre- and post-award administration team, coordinating with the finance team and principal investigators to ensure compliance and successful award administration.

Qualifications

• Experience in lifecycle management of extramurally funded federal awards.
• Experience balancing large budgets.
• Familiarity with Workday, UW-Madison grant submission procedures is highly desirable.
• Prior management experience.
• Experience with eRA Commons.
• Experience working with research faculty.

Responsibilities

• Provides training to faculty, staff, and/or administrators within the unit regarding policy, procedure, and/or execution of sponsored project administration.
• Executes research administration operational policies and procedures including financial, administrative, staffing, and compliance on behalf of a unit.
• Executes activities related to financial compliance, audit, or reporting on behalf of a unit.
• Executes activities related to proposal submission, contract negotiation, and/or award setup on behalf of a unit.
• May supervise the day-to-day activities of research administration staff.
• Serves as a key resource to leadership and staff in the unit as well as a liaison to partners and stakeholders.
• May have authority to submit proposals, agreements, or invoices to a sponsor on behalf of the principal investigator or project director.

Skills

Verbal communication

Written communication

Organizational skills

Team collaboration

Education

Bachelor's degree

Job description

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category:

Academic Staff

Employment Type:

Regular

Job Profile:

Multi-functional Research Administration Manager

Job Summary:

The Department of Anesthesiology, UW - Madison School of Medicine & Public Health, is seeking a Multi-Functional Research Administrative Manager to join our department’s growing administrative team. The Multi-Functional Research Administrative Manager will perform grant lifecycle management in the Department of Anesthesiology and directly manage the work of our pre and post-award administration team. This position will work closely with our finance team, research program manager and an eclectic group of principle investigators, to oversee grant submissions, progress reports, grant closeout, compliance and budgetary changes throughout the lifecycle of an award. The Multi-Functional Research Administrative Manager position will report to the Research Program Manager. This role provides an ideal opportunity for an experienced grants administrator who is well-organized, financially inclined and possesses strong written and verbal communication skills.

• This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
• This is a 2 year position and has the possibility to be extended or converted to an ongoing appointment based on need and/or funding.

Candidates who demonstrate the following knowledge, skills, and abilities will be given first consideration.

• Strong verbal and written communication skills
• Demonstrated strong organizational skills
• Demonstrated ability to work independently and in a team setting to establish and maintain effective working relationships

Key Job Responsibilities:

• Provides training to faculty, staff, and/or administrators within the unit regarding policy, procedure, and/or execution of sponsored project administration
• Executes research administration operational policies and procedures including financial, administrative, staffing, and compliance on behalf of a unit
• Executes activities related to financial compliance, audit, or reporting on behalf of a unit
• Executes activities related to proposal submission, contract negotiation, and/or award setup on behalf of a unit
• May supervise the day-to-day activities of research administration staff
• Serves as a key resource to leadership and staff in the unit as well as a liaison to partners and stakeholders
• May have authority to submit proposals, agreements, or invoices to a sponsor on behalf of the principal investigator or project director
• Reviews and approves programmatic transactions spanning the life-cycle of sponsored projects to ensure compliance with institutional and/or sponsor policies and procedures

Department:

School of Medicine and Public Health, Department of Anesthesiology, Administration

Be part of a legacy- and a future- of innovation at the University of Wisconsin-Madison Department of Anesthesiology. Founded in 1927 as the first academic anesthesiology department in the U.S., we are leaders in clinical care, education, and research. Our team serves diverse communities across Dane County and the UW Health system, trains the next generation of anesthesiologists, and advances groundbreaking science from bench to bedside. We’re committed to fostering an inclusive, supportive environment where every voice is valued. If you're ready to make a meaningful impact in a collaborative and forward-thinking department, we invite you to join us.

Compensation:

The expected salary range for this position is $92,000 up to $106,390 for highly experienced candidates and actual pay within this range will depend on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage or the SMPH Faculty /Academic Staff Benefits Flyer 2026

Required Qualifications:

• Experience in lifecycle management of extramurally funded federal awards
• Demonstrated experience developing and balancing large budgets

Preferred Qualifications:

• Familiarity with Workday, UW-Madison, and the School of Medicine & Public Health grant submission and management procedures is highly desirable
• Prior management experience
• Experience with eRA Commons
• Experience working with research faculty

Education:

Bachelor's degree preferred

Contact Information:

Rachel Timbers, [e-mail],

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.