Motor Vehicle Administrative Technician Temporary (Brighton Location) - 165665

Adams County Colorado; Brighton (CO); On-site; USD 29,000 - 40,000; Full time

Job summary

Adams County Colorado seeks an entry-level Administrative Technician to greet customers, log mail, and support the Clerk and Recorder’s office with clerical duties. The role requires strong customer service, data entry, and ability to multitask within an office environment.

Responsibilities include handling mail, directing customers, VIN inspections, and assisting with title reviews. Training provided, benefits included, and potential for growth within county operations.

Qualifications

• Must be able to read and write at a high school level.
• One year of customer service experience preferred.
• Ability to learn and use the DRIVES system and state records processes.

Responsibilities

• Greet customers and direct them to the correct queue.
• Handle mail, log, and distribute mail.
• Perform VIN inspections and assist with title reviews.
• Maintain office organization and supply levels.
• Assist with opening/closing procedures and public assistance.

Skills

Customer service

Data entry

10-key by touch

Typing 20 WPM

Multi-tasking

Communication

Organizational skills

Teamwork

Office procedures

Education

High school diploma or equivalent

Tools

Microsoft Office

Outlook

Excel

Word

Job description

We are seeking an entry-level candidate with the ability to be trained on basic clerical duties and capable of utilizing reference material for procedures. This position requires a candidate who is highly motivated, detail and customer service-orientated with the ability to multitask. Daily duties include greeting customers and directing them accordingly to their transaction type, receiving and logging all mail or drops received in a Motor Vehicle office, and various clerical duties in support of the Clerk and Recorder’s office.

The level the successful candidate will be hired at depends on their experience, education, and qualifications. The target hiring range reflects starting pay we expect to offer for the role based on internal equity. The Full Pay Range is set by market data and our pay structure to illustrate full future earning potential as follows:

Motor Vehicle Administrative Technician Temporary hiring range: $20.85 - $23.98

Motor Vehicle Administrative Technician Temporary full pay range: $20.85 - $29.19

Adams County offers an excellent benefits package, generous time off accruals, and a comprehensive wellness program.

• Greet customers and answers basic questions.
• Assign customers to appropriate queues using the line management system.
• Provide forms and informational documents to customers.
• Manage incoming and outgoing mail and correspondence.
• Open, date stamp, sort, and distribute all mail received.
• Log mail into the DRIVES system and file by date received.
• Perform VIN inspections.
• Assist in reviewing title cases before shredding supporting documents.
• Assign open tasks in DRIVES to the appropriate clerks utilizing the State computer system.
• Complete the plate destruction process.
• Assist and educate the general public on available State and County resources.
• Empty shred bins throughout the office.
• Assist in performing opening and closing procedures as needed by the leadership team.
• Assist in maintaining the overall look and organization of the office.
• Assist with maintaining appropriate office supply levels.
• Ability to act as a registration clerk when needed.
• Perform other related duties and responsibilities as required.

• Ability to assist customers with basic questions; refer complex problems to their leadership team.
• Knowledge of data entry procedures, typing ability, basic math, and grammar etiquette.
• Knowledge of interpersonal communication skills and ability to establish effective working relationships with County staff, officials, and the general public.
• Ability to learn specialized Motor Vehicle system and processes.
• Ability to independently research and utilize office materials.
• Ability to multi-task and work on other duties in-between customers.
• Ability to work extended hours as needed.
• Ability to calmly and professionally assist the general public in person and on the telephone.
• Knowledge of local office procedures and policies, knowledge of office functions, providing general customer assistance, able to answer most basic customer questions, be familiar with local government organizations and office locations.
• Ability to perform essential functions of the position.
• Ability to learn Clerk and Recorder's policies and procedures.
• Ability to demonstrate the Adams County Norms and Values.
• Ability to work with other government offices, entities, banks, and financial institutions.
• Ability to stoop, stand, sit for extended periods, reach overhead, and push, pull, or handle objects weighing a minimum of 25 pounds.
• Ability to communicate clearly and concisely, both verbal and written.
• Ability to establish, maintain, and foster a positive and harmonious working relationship with those contacted in the course of work.
• Work is performed primarily in an office environment. The work atmosphere may be noisy and hectic due to contact with the general public in person and on the telephone.
• Basic problem-solving skills.

In order to be successful, the employee must demonstrate competence in the following areas:

• Technical:
  • Accounting /Mathematical
  • Office Equipment
  • 10-key by touch
  • Microsoft Office, Outlook, Excel, and Word.
  • Type 20 WPM with accuracy
• Functional:
  • Organizational Skills
  • Business /Industry Knowledge
• Personal & Interpersonal:
  • Teamwork
  • Communication
  • Customer Service
  • Decision Making
  • Flexible
• Education and Training:
  • Must be able to read and write at a high school level.
• Experience:
  • Minimum of one year of job experience that included customer service.
  • Experience in data entry and computer operations is preferred, but not required.
• License or Certificate:
  • Ability to become deputized.
  • Reliable transportation is required to get to different motor vehicle branches as needed.
• Background Check:
  • Must pass a criminal background check, an MVR check will be ran in case the use of a County vehicle is required.
• Location:
  • Ability to work at various branch offices per the County needs.