Motor Pool Associate

Florida State University; Tallahassee (FL); Sur place; USD 35 000 - 50 000; Plein temps

Résumé du poste

Florida State University in Tallahassee, FL is seeking a Motor Pool Associate to support campus fleet operations and logistics. The role involves moving vehicles, coordinating pickups and deliveries, and assisting with parts procurement for maintenance.

Additional duties include maintaining fleet records, processing purchase orders and invoices, vendor communications, and contributing to emergency response and safety initiatives within Facilities.

Qualifications

• High school diploma or equivalent required; four years of experience or a combination of post high school education and experience equal to four years.

Responsabilités

• Provides transportation and logistical support for Facilities fleet operations by moving vehicles, equipment, parts, and personnel to and from campus and off-campus locations.
• Coordinates vehicle pickups and deliveries to vendors, repair facilities, body shops, dealerships, and other service providers.
• Assists with locating, ordering, receiving, and procuring parts, supplies, tools, and equipment required for fleet maintenance activities.
• Communicates with vendors regarding pricing, availability, delivery schedules, and order status to ensure timely acquisition of materials needed for fleet operations.
• Operates university vehicles safely and conducts basic vehicle condition inspections, reporting maintenance needs, safety concerns, and damage to appropriate personnel.
• Maintains procurement records, processes paperwork, and organizes fleet-related documentation; processes purchase orders and invoices; uses university procurement systems.

Formation

High school diploma or equivalent

Description du poste

Job Title: Motor Pool Associate

Location: Tallahassee, FL

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job ID: 63756

Department

FSU Facilities Waste Management

Responsibilities

Provides transportation and logistical support for Facilities fleet operations by moving vehicles, equipment, parts, and personnel to and from campus and off-campus locations. Coordinates vehicle pickups and deliveries to vendors, repair facilities, body shops, dealerships, and other service providers. Assists with locating, ordering, receiving, and procuring parts, supplies, tools, and equipment required for fleet maintenance activities. Communicates with vendors regarding pricing, availability, delivery schedules, and order status to ensure timely acquisition of materials necessary to maintain fleet operations. Operates university vehicles safely and performs basic vehicle condition inspections, reporting maintenance needs, operational deficiencies, safety concerns, vehicle damage, and unsafe conditions to appropriate personnel. Utilizes appropriate personal protective equipment (PPE) and follows established safety procedures while performing assigned duties.

Provides administrative support for Motor Pool operations through the maintenance of records, processing of paperwork, and organization of fleet-related documentation. Assists with the preparation and processing of purchase orders, invoices, receiving documentation, and other financial transactions in accordance with university procedures. Utilizes university procurement systems and purchasing methods, including PCard transactions, to obtain parts, supplies, and operational materials. Maintains accurate procurement, maintenance, and fleet records to support operational accountability and compliance requirements. Assists in making recommendations on office operational needs to include equipment, workflow, and materials. Participates in required training, professional development activities, and administrative processes necessary to support departmental operations and compliance requirements.

Supports Facilities' emergency response activities during weather events, disasters, utility interruptions, and other operational emergencies. Assists with coordinating and deploying fleet vehicles and equipment needed to support emergency operations and continuity of services. Carries out emergency assignments and special projects as directed by leadership and assists with the annual inventory, verification, and accountability of Facilities fleet vehicles and equipment. Performs additional duties in support of Facilities operations, emergency management activities, and departmental objectives as assigned.

Assists supervisors and departmental leadership with fleet tracking, asset management, and vehicle utilization activities. Updates and maintains vehicle records, databases, maintenance schedules, registrations, inspections and reporting systems. Supports vehicle lifecycle management by maintaining accurate information related to fleet assets and preparing reports used to monitor fleet performance, maintenance compliance, utilization, and operational readiness. Ensures records are maintained in accordance with university policies, fleet management requirements, and departmental procedures.

Assists the Motor Pool Superintendent with tracking vehicles assigned to outside vendors for maintenance, warranty work, body repairs, and other services. Communicates with vendors regarding repair schedules, work progress, completion dates, and vehicle availability. Supports the intake, inspection, documentation, and processing of vehicles scheduled for maintenance and repair services. Ensures appropriate records and supporting documentation are maintained for outsourced repairs and vendor-provided services. Adheres to all Florida State University, Facilities, departmental, state, federal, and OSHA safety policies and procedures. Promotes a culture of safety and accountability by identifying and reporting hazards, supporting safe work practices, and ensuring compliance with applicable regulations and operational standards.

Qualifications

High school diploma or equivalency and four years experience or a combination of post high school education and experience equal to four years.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our FSU Total Rewards website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our FSU Total Compensation Calculato r to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of such service members and veterans, Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

Considerations

This is an USPS (University Support Personnel System) position.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.